Official form guide
Form sts responding to employees notice to change to permanent: Sts responding to employees notice to change to permanent
This form relates to a situation where an employee has notified their employer of a desire to change employment status to permanent. It is used by the employer to formally respond and document the response to that notice.
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Form Overview
Fair Work Ombudsman Form sts responding to employees notice to change to permanent - Sts responding to employees notice to change to permanent
This form relates to a situation where an employee has notified their employer of a desire to change employment status to permanent. It is used by the employer to formally respond and document the response to that notice.
Risk Radar
Scan points- 1Do not assume verbal agreement; always confirm changes in writing using this form.
- 2Failing to record the exact date of the employee’s initial request.
- 3Misclassifying the new permanent role's pay rate or entitlements.
- 4Only submitting a response without adequate internal sign-off.
- 5Delaying submission, which could be interpreted as non-acknowledgement of the notice.
Plain English
If your staff member tells you they want their job status changed from temporary or casual to permanent, this form helps you officially record your decision. It ensures both parties have a clear paper trail regarding the change in employment terms under Australian law.
Submission Date
- Filing date: Submit this form after receiving a written notice from an employee requesting a change to permanent employment. There is no single universal deadline; timing depends on your internal HR processes.
- Preparation window: collect IDs, supporting records, and signatures in advance.
- Final review: verify names, dates, and required fields before submission.
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What this form is for
- * Use this form when an employee has formally notified you in writing about changing their job status (e.g., from casual or fixed-term to permanent).
- * Do not use this if you are initiating the change yourself; it is a response document.
- * This form documents your official decision and rationale regarding the requested employment status change.
- * Use this when documentation of the employee's initial request must be linked to your formal reply.
Form selector
Use this form or another form?
Employee resignation notice
If the worker is leaving entirely, use a different form.
✓ Confirm if the goal is status change or departure.
Initial employment agreement
This form only responds to a *notice* of change, it does not create the initial contract.
✓ Ensure you have the original contract details ready for reference.
Salary adjustment request
Use this if the issue is pay rate or hours, not the fundamental employment status (permanent vs temporary).
✓ The core issue must be the permanency of the role.
Payroll Change Form/Advice Letter
Workplace dispute resolution
This form handles a specific notice; serious disputes may require separate mediation forms.
✓ Determine if simple documentation is needed or formal dispute resolution.
Deadline or filing window
The timing is event-driven: complete it promptly after receiving the employee's notice to maintain accurate records.
Before you submit
- 1Ensure both the employee's original notice and your signed response are attached to the form.
- 2Confirm all names, dates of employment, and job titles are spelled correctly.
- 3Verify that the proposed permanent terms match current company policies and awards.
- 4Review the section stating who is responsible for communicating the final decision (e.g., HR or Manager).
- 5Keep a copy of the fully completed and signed form for your internal records.
How to file this form
- 1Complete all sections of the form, detailing the employee's original notice.
- 2Write out your employer's formal response clearly in plain language.
- 3Have the designated manager or HR representative sign and date the document.
- 4Attach supporting documentation (e.g., internal salary structure documents).
- 5File the physical copy with personnel records, and save a digital scan.
Known limitations
- 1This form does not replace formal employment contracts; separate agreements may be needed.
- 2Completion of this form does not guarantee the employee will become permanent or that the company must accept the change.
- 3It is not legal advice. Consult an HR professional for complex industrial relations issues.
- 4The Ombudsman provides guidance, but specific workplace outcomes depend on your enterprise agreement and awards.
Field map
Compact field-by-field guide
Applicant
1 items
Full name (and representative, if any), postal address, email, and phone number of the person or organisation lodging the application.
Respondent
1 items
The exact legal name and ABN of the employer or other party the application is made against.
The Matter
2 items
Identify the kind of matter — for example, unfair dismissal, general protections, or an agreement application.
A clear description of what happened, relevant dates, and the outcome you are seeking.
Dates
1 items
Relevant dates such as the date of dismissal or the date the issue arose — these determine whether you are within time.
Supporting
1 items
Any documents that support your application, such as letters, contracts, or notices.
Declaration
1 items
Sign and date the form. Applications may also require a fee or an application for a fee waiver.
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Fillable formOpen in Editor->This specific internal response form is generally used by employers to document their formal reply when an employee requests a change in employment status from temporary to permanent.
What changed or needs a fresh check
- Confirm the effective date and details of the employee's original notice are accurately recorded.
- Verify that the proposed permanent employment terms (e.g., salary, duties) align with current award rates.
- Check if any mandatory consultation steps were required under relevant industrial agreements before responding.
- Review sections detailing the specific rationale for accepting or declining the status change.
Quick Facts
Sources
- SRCIssuing Agency: Fair Work Ombudsman
- SRCForm Name Context: Response to Notice to Change Status
- SRCPurpose: Documents employer's formal decision regarding permanency request.
- SRCNot confirmed in official source: Specific required fields or mandatory attachments.
Common confusion points
Mistaking this response form for a formal contract amendment document.
Believing that simply filling out the form automatically makes the employee permanent.
Failing to reference the specific award or enterprise agreement governing the role when responding.
Omitting documentation of the original notice, which is crucial context for your reply.
Source transparency
Copyright & Licensing — Australian Government Forms
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