Official form guide
Form Job description template: Job description template
This template is used for documenting a job description within the Australian workplace context. You use it when defining or updating the duties and responsibilities of an employee role.
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Form Overview
Fair Work Ombudsman Form Job description template - Job description template
This template is used for documenting a job description within the Australian workplace context. You use it when defining or updating the duties and responsibilities of an employee role.
Risk Radar
Scan points- 1Don't just list tasks; use clear action verbs to define responsibilities!
- 2Vague descriptions (e.g., writing 'Do admin' instead of specific tasks)
- 3Omitting required skills/qualifications
- 4Failing to link the description to a specific pay grade
- 5Using outdated information after a role change
Plain English
Think of this as the official paperwork that spells out exactly what someone does at their job. It helps everyone—the worker, the boss, and Fair Work—know what is expected day-to-day.
Submission Date
- Filing date: Submit it when a new role is created, or whenever an existing job's functions change significantly.
- Preparation window: collect IDs, supporting records, and signatures in advance.
- Final review: verify names, dates, and required fields before submission.
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What this form is for
- You need to formally define what an employee does in their role.
- Use this when creating a brand new position description.
- It's required when significantly changing existing job responsibilities.
- If you are updating an old document, use this template to keep it current.
Form selector
Use this form or another form?
Need to prove overtime pay rates
To link duties to specific award rates
✓ Check if your industry uses a different standard
Just need a quick email summary of tasks
If the formal template feels too heavy
✓ Ensure all key responsibilities are captured
Defining a manager's scope vs. an operative's scope
To clearly delineate levels of authority
✓ Verify reporting lines match the template
Deadline or filing window
There is no fixed deadline mentioned in the template itself. Submit it as soon as a job role is established or modified.
Before you submit
- 1Proofread for spelling and grammar errors.
- 2Confirm the job title listed matches internal records.
- 3Check that duties cover both core tasks and secondary responsibilities.
- 4Verify salary/award grade aligns with the role description.
- 5Ensure the date of creation or update is entered correctly.
How to file this form
- 1Complete all sections of the Job Description Template.
- 2Have a manager review and sign off on the document.
- 3Date the completed template clearly.
- 4Save the file in your company's designated HR folder.
- 5Submit the final copy to the payroll department for record-keeping.
Known limitations
- 1This template does not dictate salary; it describes *what* is done, not *how much* you are paid.
- 2It doesn't cover leave entitlements alone; those must be cross-referenced with relevant awards.
- 3The specific fields required might change based on your industry sector (e.g., construction vs. retail).
- 4Not confirmed in official source: It does not automatically trigger a review under the Fair Work Act 2009.
Field map
Compact field-by-field guide
Applicant
1 items
Full name (and representative, if any), postal address, email, and phone number of the person or organisation lodging the application.
Respondent
1 items
The exact legal name and ABN of the employer or other party the application is made against.
The Matter
2 items
Identify the kind of matter — for example, unfair dismissal, general protections, or an agreement application.
A clear description of what happened, relevant dates, and the outcome you are seeking.
Dates
1 items
Relevant dates such as the date of dismissal or the date the issue arose — these determine whether you are within time.
Supporting
1 items
Any documents that support your application, such as letters, contracts, or notices.
Declaration
1 items
Sign and date the form. Applications may also require a fee or an application for a fee waiver.
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Fillable formOpen in Editor->This template is the standard document for outlining job duties within Australian workplaces. It remains a core tool for defining employee roles.
What changed or needs a fresh check
- Check if the current version aligns with Fair Work Commission guidelines.
- Confirm the date field is populated correctly.
- Verify that all required sections (e.g., key performance indicators) are present.
- Ensure the company name matches your ABN registration.
Quick Facts
Downloads & source
Sources
- SRCIssued by: Fair Work Ombudsman
- SRCForm Type: Job description template
- SRCPurpose: Documenting duties/responsibilities.
- SRCContext: Australian workplace standard. Not confirmed in official source: Specific form number is not provided.
Common confusion points
Thinking it only covers 'tasks' when it also needs to cover 'outcomes'.
Not knowing whether to use the template for a temporary or permanent role.
Assuming that filling out the form means the employee is automatically paid correctly (check pay slips!).
Confusing this with a Position Description—though they are often used interchangeably, the template guides the structure.
Source transparency
Copyright & Licensing — Australian Government Forms
BrieflyGo links to and explains official public form sources. We are not a government agency, and this page is for general form guidance, not legal advice.
Understand the agreement before you sign it.
Review risky clauses in plain English, fix the document, and keep it moving toward signature.