Official form guide
Form Job advertisement template: Job advertisement template
The Job advertisement template is a printable guide from the Fair Work Ombudsman that helps employers create a compliant job ad. Use it when you are ready to recruit a new employee and need to draft the advertisement.
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Form Overview
Fair Work Ombudsman Form Job advertisement template - Job advertisement template
The Job advertisement template is a printable guide from the Fair Work Ombudsman that helps employers create a compliant job ad. Use it when you are ready to recruit a new employee and need to draft the advertisement.
Risk Radar
Scan points- 1The most common mistake is listing a pay rate that falls below the award minimum.
- 2Including pay rates that breach the Fair Work Act or an award
- 3Leaving template placeholder text in the final ad
- 4Omitting required contact details or application deadline
- 5Using an outdated version of the template
Plain English
This template walks you through the bits you need to include – job duties, pay, location, and who to contact – without breaking the Fair Work Act. It’s a simple fill‑in document you can download, edit, and then post wherever you like.
Submission Date
- Filing date: Use the template as soon as you have decided to advertise a vacancy and have the job description ready.
- Preparation window: collect IDs, supporting records, and signatures in advance.
- Final review: verify names, dates, and required fields before submission.
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What this form is for
- When you are ready to recruit a new employee and need to draft a compliant job advertisement.
- If you want a printable checklist and colour‑coded template to ensure required details are included.
- For employers who need to confirm that any pay rates shown meet the Fair Work Act minimums.
- When you prefer a single guide that covers location, pay, benefits, skills and application instructions.
Form selector
Use this form or another form?
Hiring a casual or contract worker only
Different entitlements may apply
✓ Verify casual loading rules before using the ad template
Fair Work Ombudsman – Casual employment guide
Advertising a role that is exempt from award coverage (e.g., senior executive)
Pay rates may be negotiated differently
✓ Confirm exemption with a workplace relations professional
Not applicable – use internal HR policy
Need to lodge a formal recruitment notice with a licensing body (e.g., health practitioner)
Specific statutory wording required
✓ Check board’s own checklist before publishing
Deadline or filing window
There is no formal filing deadline; publish the ad when you are ready to accept applications and keep a copy for your records.
Before you submit
- 1Business name is correctly entered.
- 2Job title matches the role you are hiring for.
- 3Location, hours, type of employment and main benefits are clearly listed.
- 4Pay information complies with minimum award rates and includes any penalty or overtime wording if required.
- 5For pieceworker jobs, either specify the periodic rate or state that a periodic rate will apply.
- 6Essential and desirable skills, qualifications and experience are listed in bullet points.
- 7Contact person, email address and phone number are provided.
- 8Application instructions include method, closing date and any required documents.
- 9A copy of the completed ad is saved for your records.
How to file this form
- 1Download or print the Job advertisement template from the Fair Work Ombudsman website.
- 2Replace all placeholder text with your business‑specific information.
- 3Check pay rates against the Pay and Conditions Tool to ensure compliance.
- 4Proofread for any remaining example text or colour‑coded guidance notes.
- 5Publish the ad on your chosen channels (online job sites, social media, etc.).
- 6Keep a printed or digital copy of the final ad for your records.
Known limitations
- 1The template provides general guidance only; it does not replace legal advice.
- 2It does not guarantee that the advertisement will meet all industry‑specific recruitment requirements.
- 3The form is not submitted to the Fair Work Ombudsman; it is a self‑service tool for employers.
- 4Only pay rates that meet the Fair Work Act minimums may be included – the template does not calculate these for you.
Field map
Compact field-by-field guide
Applicant
1 items
Full name (and representative, if any), postal address, email, and phone number of the person or organisation lodging the application.
Respondent
1 items
The exact legal name and ABN of the employer or other party the application is made against.
The Matter
2 items
Identify the kind of matter — for example, unfair dismissal, general protections, or an agreement application.
A clear description of what happened, relevant dates, and the outcome you are seeking.
Dates
1 items
Relevant dates such as the date of dismissal or the date the issue arose — these determine whether you are within time.
Supporting
1 items
Any documents that support your application, such as letters, contracts, or notices.
Declaration
1 items
Sign and date the form. Applications may also require a fee or an application for a fee waiver.
Almost done reviewing the fields?
Fillable formOpen in Editor->The Job advertisement template was last updated in January 2023 and remains the current version provided by the Fair Work Ombudsman.
What changed or needs a fresh check
- Confirm the template shows the latest ‘Last updated January 2023’ note.
- Verify any pay rate you plan to include meets the minimum award or Fair Work Act rate using the Pay and Conditions Tool (fairwork.gov.au/pact).
- If the role is a pieceworker position, ensure you either state the periodic pay rate or note that a periodic rate will apply.
- Replace all red‑bracket placeholder text (e.g., <Add business name>) with your own details.
- Delete all example purple text before publishing.
Quick Facts
Downloads & source
Sources
- SRCForm last updated January 2023confirmed in source.
- SRCPay and Conditions Tool URL (fairwork.gov.au/pact)confirmed in source.
- SRCRequirement to not undercut minimum entitlementsconfirmed in source.
- SRCPieceworker rule to specify or state periodic payconfirmed in source.
- SRCColour‑coded placeholders to replace with business‑specific detailsconfirmed in source.
- SRCExample ad content (office receptionist)confirmed in source.
- SRCContact details and application instructions to be addedconfirmed in source.
- SRCAdvice to keep a copy of the advertisement for recordsconfirmed in source.
Common confusion points
Including a pay rate that is lower than the award minimum.
Leaving placeholder brackets (e.g., <Add job title>) in the published ad.
Omitting the periodic pay statement for a pieceworker position.
Using long paragraphs instead of concise bullet points, which can reduce candidate interest.
Forgetting to list a contact person or application deadline.
Assuming the template covers all industry‑specific hiring obligations.
Source transparency
Copyright & Licensing — Australian Government Forms
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