Official form guide
Form Pay slip template: Pay slip template
The Pay slip template is a printable form from the Fair Work Ombudsman that employers can use to create compliant pay slips for their staff. Use it each time you pay an employee.
Need help with Form Pay slip template?
Open it in the AI Editor for field guidance, checks, and PDF export.
Form Overview
Fair Work Ombudsman Form Pay slip template - Pay slip template
The Pay slip template is a printable form from the Fair Work Ombudsman that employers can use to create compliant pay slips for their staff. Use it each time you pay an employee.
Risk Radar
Scan points- 1Leaving the red placeholder text in the final slip is a common error.
- 2Missing the 1‑day issuance deadline
- 3Omitting any mandatory asterisk‑marked items
- 4Including prohibited family/domestic violence leave information
- 5Using an outdated version of the template
Plain English
Think of this as a ready‑made layout for your employee's wage statement. Fill in your business details, the employee’s hours and any deductions, then hand it over – either by email, a secure portal or a paper copy.
Submission Date
- Filing date: A completed pay slip must be given to the employee within 1 working day of the pay day, even if the employee is on leave.
- Preparation window: collect IDs, supporting records, and signatures in advance.
- Final review: verify names, dates, and required fields before submission.
AI co-pilot
Fill it faster. Catch mistakes before you file.
What this form is for
- When you need to give a compliant pay slip to an employee.
- For any employee covered by the Fair Work Act, regardless of award or agreement.
- When you want a printable format that includes all mandatory fields.
- If you prefer a colour‑coded guide to replace placeholders before issuing.
- When you need to record ordinary hours, allowances, deductions and super.
Form selector
Use this form or another form?
Casual employee on award
Must show award title and classification
✓ Check award details are correct
Employee paid cash only
Delete bank details and write “CASH/CHEQUE”
✓ Confirm cash payment method
Multiple deductions in one period
List each deduction on a separate row
✓ Verify each deduction name and amount
Employer wants to record family violence leave
Leave must not appear on pay slip
✓ Use separate leave record system
Deadline or filing window
Pay slips must be issued within 1 working day of the employee’s pay date.
Before you submit
- 1All red placeholders replaced with real information.
- 2Purple guidance removed.
- 3Text colour set to black.
- 4Employer name, ABN and employee name entered.
- 5Employment status, award/agreement and classification listed.
- 6Hourly rate or annual salary shown.
- 7Pay period and pay date entered.
- 8Ordinary hours, allowances and any penalty rates recorded in separate rows.
- 9All deductions listed with fund or account name.
- 10Superannuation fund and contribution amount entered.
- 11Bank, BSB and account number provided, or “CASH/CHEQUE” noted.
How to file this form
- 1Download the latest template from fairwork.gov.au/templates.
- 2Add your business letterhead if required.
- 3Fill in all red placeholders with employee and pay details.
- 4Remove purple instructions and set text colour to black.
- 5Calculate total gross, deductions, super and net pay.
- 6Save a copy for your records.
- 7Email, upload to a secure portal or print and hand to the employee within one working day of pay day.
Known limitations
- 1Template is a guide, not a legal contract.
- 2It does not replace tax filing or superannuation reporting obligations.
- 3Only for pay‑slip creation; other forms may be needed for leave or termination.
- 4Not suitable for employees whose pay is exempt from Fair Work Act requirements.
Field map
Compact field-by-field guide
Applicant
1 items
Full name (and representative, if any), postal address, email, and phone number of the person or organisation lodging the application.
Respondent
1 items
The exact legal name and ABN of the employer or other party the application is made against.
The Matter
2 items
Identify the kind of matter — for example, unfair dismissal, general protections, or an agreement application.
A clear description of what happened, relevant dates, and the outcome you are seeking.
Dates
1 items
Relevant dates such as the date of dismissal or the date the issue arose — these determine whether you are within time.
Supporting
1 items
Any documents that support your application, such as letters, contracts, or notices.
Declaration
1 items
Sign and date the form. Applications may also require a fee or an application for a fee waiver.
Almost done reviewing the fields?
Fillable formOpen in Editor->The template was last updated in October 2023. Use the version downloaded from fairwork.gov.au/templates.
What changed or needs a fresh check
- Confirm you have the October 2023 version from the website.
- Replace all red < > placeholders with employee‑specific data.
- Delete all purple instruction text before finalising.
- Change any coloured text to black after editing.
- Check that mandatory fields marked with * are filled.
- Ensure no family or domestic violence leave is shown.
Quick Facts
Downloads & source
Sources
- SRCForm last updated October 2023confirmed in source.
- SRCMandatory fields are marked with an asterisk (*)confirmed in source.
- SRCPay slips must be given within 1 working day of pay dayconfirmed in source.
- SRCFamily and domestic violence leave must not be mentionedconfirmed in source.
- SRCTemplate uses red < > placeholders and purple instructionsconfirmed in source.
- SRCAll deduction rows must include name or fund detailsconfirmed in source.
- SRCEmployers can deduct only in limited circumstancesnoted in source.
- SRCNot confirmed in official source: exact colour codes used for guidance.
Common confusion points
Leaving purple instruction text on the final pay slip.
Forgetting to change red placeholder text to black.
Including family or domestic violence leave on the slip.
Omitting mandatory * fields such as employer ABN or employee name.
Using an outdated version of the template.
Not listing each deduction separately with fund details.
Entering cash payment details without deleting bank fields.
Source transparency
Copyright & Licensing — Australian Government Forms
BrieflyGo links to and explains official public form sources. We are not a government agency, and this page is for general form guidance, not legal advice.
Understand the agreement before you sign it.
Review risky clauses in plain English, fix the document, and keep it moving toward signature.