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Form W3SS: Transmittal of Wage and Tax Statements
IRS Form W-3SS is used for Transmittal of Wage and Tax Statements by employers filing with the Social Security Administration. This form must be filed with Copy A attached by February 01, 2027.
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IRS Form W3SS - Transmittal of Wage and Tax Statements
IRS Form W-3SS is used for Transmittal of Wage and Tax Statements by employers filing with the Social Security Administration. This form must be filed with Copy A attached by February 01, 2027.
Risk Radar
Scan points- 1Do not send Form W-3SS if you filed electronically with the SSA; this voids its purpose.
- 2Filing without sending the entire Copy A page along with Form W-3SS.
- 3Using a photocopy instead of the original paper documents for filing.
- 4Sending payment (cash, checks, etc.) along with the forms being transmitted.
- 5Not including the correct tax year and Employer Identification Number (EIN) on the form(s).
Plain English
This document transmits copies of wage and tax statements (like Forms W-2AS, W-2CM, etc.) to the government on behalf of an employer. It ensures that the Social Security Administration receives all necessary paperwork correctly. Employers use this form when they are filing paper versions of those other forms.
Submission Date
- Filing date: 2025-10-28 22:12:01
- Preparation window: collect IDs, supporting records, and signatures in advance.
- Final review: verify names, dates, and required fields before submission.
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What this form is for
- Use this form when filing paper Copy A of Form W-2AS, Form W-2CM, Form W-2GU, or Form W-2VI with the Social Security Administration (SSA).
- Do not use it when you filed electronically with the SSA, as you should not send Form W-3SS.
- Check Form OS-3710 instead when filing Copy 1 of Form(s) W-2CM.
Form selector
Use this form or another form?
Filing for American Samoa (W-2AS)
Send to: American Samoa Department of Treasury Tax Office Executive Office Building Pago Pago, AS 96799
✓ Check the specific state/territory address.
File Copy 1 of Form W-3SS and Form(s) W-2AS
Filing for Guam (W-2GU)
Send to: Guam Department of Revenue and Taxation P.O. Box 23607 Barrigada, GU 96921
✓ Confirm the ZIP code for your local filing.
File Copy 1 of Form W-3SS and Form(s) W-2GU
Filing for U.S. Virgin Islands (W-2VI)
Send to: Virgin Islands Bureau of Internal Revenue 6115 Estate Smith Bay Suite 225 St. Thomas, VI 00802
✓ Ensure the correct form number (W-2VI) is listed on the transmittal.
File Copy 1 of Form W-3SS and Form(s) W-2VI
Filing electronically with SSA
Submit by February 01, 2027 for timely filing.
✓ Do not mail Form W-3SS if you used electronic submission.
Use W-2 Online or File Upload via BSO
Deadline or filing window
The deadline for mailing paper copies of Form W-3SS is February 01, 2027. If using Certified Mail, ensure the ZIP code is updated to 18769-0002. There is no mention of a formal extension date in the source.
Checklist
What you need before filling it out
Form W-3SS
Entire page (Copy A) + Relevant Form(s) W-2A/C/G/V Copy A · SSA Direct Operations Center Wilkes-Barre, PA 18769-0001
Filing Deadline
February 01, 2027 · General Instructions / Paper Filing Section
Electronic Submission
Use SSA's BSO (W-2 Online or File Upload) · www.ssa.gov/bso
Copy A Requirement
Must be the entire Copy A page of Form W-3SS and associated Wage Statements · All sections
Local Filing (e.g., American Samoa)
Specific address for that territory/state · Page 3 listings
Paper Acceptance
Must be scannable and machine readable · General Instructions / Form p.1
Before you submit
- 1Confirm the tax year and employer identification number (EIN) are correct on both Form W-3SS and the attached Form(s) W-2A/C/G/V Copy A.
- 2Verify that this entire page of Form W-3SS is included with the accompanying Copy A form(s).
- 3Ensure you are sending paper copies, as electronic filing via SSA's BSO is strongly suggested.
- 4Check that no payment (cash, checks, money orders) is being sent along with the forms.
- 5Confirm whether you are mailing to the primary SSA DC address or a specific local/territory office (e.g., Guam).
- 6Verify that if using Certified Mail, the ZIP code has been updated to 18769-0002.
- 7If using an IRS-approved private delivery service, confirm you have added 'ATTN: W-2 Process, 1150 E. Mountain Dr.' and used the correct ZIP code (18702-7997).
How to file this form
- 1Complete Form W-3SS by filling in all necessary details on Copy A.
- 2Attach the entire Copy A page of the relevant wage statement(s) (W-2AS, W-2CM, W-2GU, or W-2VI).
- 3Sign and date Form W-3SS, ensuring your title is recorded.
- 4Mail this entire package to the Social Security Administration Direct Operations Center in Wilkes-Barre, PA 18769-0001 (or use a specific local address if required).
- 5Keep a copy of the completed Form W-3SS and its attached Copy A for your records.
- 6If mailing via Certified Mail, ensure you update the ZIP code to 18769-0002 before sending.
Known limitations
- 1Copy A of Form W-3SS is for informational purposes only and appears in red.
- 2Do not print and file Copy A downloaded from this website with the SSA if it cannot be scanned, as a penalty may be imposed.
- 3Form W-3SS must accompany Copy A when filing paper versions of Forms W-2AS, W-2CM, W-2GU, or W-2VI; do not send Form W-3SS alone.
- 4If an employer files electronically with the SSA, they should not send Form W-3SS.
- 5Do not send any payment (cash, checks, money orders, etc.) along with Form W-3SS when filing paper copies of Forms W-2AS, W-2CM, W-2GU, or W-2VI.
- 6The form must be accompanied by the entire Copy A page of the relevant Form(s) W-2AS, W-2CM, W-2GU, or W-2VI.
Field map
Compact field-by-field guide
Personal Info
2 items
Your legal name and current mailing address.
Your taxpayer identification number — must match IRS records.
Filing Status
1 items
Single, Married Filing Jointly, or Head of Household (for withholding purposes).
Dependents
1 items
Number of qualifying children and other dependents.
Adjustments
1 items
Additional income not from jobs or adjustments to withholding.
Withholding
1 items
Additional amount you want withheld from each paycheck.
Certification
1 items
Your tax entity type: Individual, Corporation, Partnership, etc.
Signatures
1 items
Sign and date to certify under penalty of perjury.
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Fillable formOpen in Editor->The current edition of IRS Form W-3SS is 20/26. The source directs users to the general instructions at www.irs.gov/w2 for more information, but does not specify recent changes.
What changed or needs a fresh check
- Edition date — confirm the revision reads 20/26.
- Mailing address (SSA DC) — confirm the primary ZIP code is 18769-0001.
- Filing deadline — confirm the paper filing due date is February 01, 2027.
- Signature — ensure all required signatories complete their signature, title, and date fields.
- Copy requirement — verify that you are sending this entire page along with the entire Copy A of the relevant Form(s) W-2AS, W-2CM, W-2GU, or W-2VI.
Quick Facts
Downloads
After you file
- 1Make a copy of Form W-3SS and keep it with a copy of Copy A (For SSA) of the associated Form(s) W-2AS, W-2CM, W-2GU, or W-2VI for records.
- 2The IRS recommends retaining copies of Forms W-3SS and its accompanying Copy A forms for at least 4 years.
- 3Ensure both the Form W-3SS and the associated Form(s) W-2AS, W-2CM, W-2GU, or W-2VI show the correct tax year and employer identification number (EIN).
- 4If filing with the SSA via Certified Mail, use ZIP code 18769-0002 for the main address.
- 5If using an IRS-approved private delivery service, add 'ATTN: W-2 Process, 1150 E. Mountain Dr.' to the mailing address and use ZIP code 18702-7997.
- 6For local filings (e.g., American Samoa), contact your state, city, or local tax department for specific instructions.
Sources
- SRCInstructions p.1 — You may file Forms W-2 and W-3 electronically on the SSA’s Employer W-2 Filing Instructions and Information web page.
- SRCInstructions p.1 — Copy A of Form W-3SS is provided for informational purposes only and appears in red.
- SRCInstructions p.1 — Do not print and file Copy A downloaded from this website with the SSA if it can’t be scanned; a penalty may be imposed.
- SRCInstructions p.2 — The form must be sent to the Social Security Administration (SSA) along with the entire Copy A page of Form(s) W-2AS, W-2CM, W-2GU, or W-2VI.
- SRCInstructions p.2 — Do not send Form W-3SS if you filed electronically with the SSA.
- SRCInstructions p.2 — Send this entire page to Social Security Administration Direct Operations Center Wilkes-Barre, PA 18769-0001 (or use specific addresses for other locations).
- SRCInstructions p.2 — Do not file Form W-3SS alone; all paper forms must comply with IRS standards and be machine readable.
- SRCInstructions p.3 — For American Samoa, File Copy 1 of Form W-3SS and Form(s) W-2AS at the Department of Treasury Tax Office in Pago Pago, AS 96799.
Common confusion points
When do I need to file Form W-3SS?
Complete the transmittal form when filing paper Copy A of Forms W-2AS, W-2CM, W-2GU, or W-2VI.
→ Confirm you are sending a physical copy and not submitting electronically.
Can I use Copy A for SSA filing?
Yes, but if it's downloaded from this website, ensure it is scannable; otherwise, a penalty might apply.
→ Check the form itself to see if it appears in red (like the official IRS version).
What happens if I file Form W-3SS by itself?
It should not be filed alone; it must accompany the paper Copy A of Forms W-2AS, W-2CM, W-2GU, or W-2VI.
→ Verify that at least one related W-2 form is being submitted with the W-3SS.
Where do I send Form W-3SS?
To the Social Security Administration Direct Operations Center in Wilkes-Barre, PA 18769-0001 (or use specific addresses for other locations).
→ Check the 'Where To File' section on page 2 or page 3 to confirm the correct destination.
Does the filing deadline change if I mail it?
Not stated in the official source — verify on the agency site.
→ The general instructions state a February 01, 2027 deadline for filing with SSA (implied by context).
Do I need to fill out all boxes on Form W-3SS?
No; you must check specific boxes (like Kind of Payer or Type of Form) and complete the required fields like EIN and Employer's name.
→ Review section b and 18 on page 2 to see which checkboxes are relevant for your filing.
Workflow map
Related forms and next steps
Before
Current
After
Often used with
⚠ If something goes wrong
- Copy A (This is the primary document that Form W-3SS accompanies, which must be scanned or mailed.)
Questions about IRS Form W3SS
What is IRS Form W3SS used for?
This document transmits copies of wage and tax statements (like Forms W-2AS, W-2CM, etc.) to the government on behalf of an employer. It ensures that the Social Security Administration receives all necessary paperwork correctly. Employers use this form when they are filing paper versions of those other forms.
Who must file IRS Form W3SS?
Employers must complete and file IRS Form W-3SS. This applies when filing paper Copy A of Form(s) W-2AS, W-2CM, W-2GU, or W-2VI with the Social Security Administration (SSA).
What information does IRS Form W3SS require?
The form collects details about the employer's contact information (including telephone number and email address), and it requires a declaration under penalties of perjury that the accompanying documents are true, correct, and complete. The entire page must be sent along with the entire Copy A page.
When is IRS Form W3SS due?
Paper forms must be mailed by February 01, 2027. If filing electronically via SSA's W-2 Online or File Upload options, submission by February 01, 2027, ensures timely reporting.
Where do I file IRS Form W3SS?
The primary mailing address is the Social Security Administration Direct Operations Center in Wilkes-Barre, PA 18769-0001. If using Certified Mail, change the ZIP code to 18769-0002.
How do I complete IRS Form W3SS?
The employer must fill out Form W-3SS, ensuring both the form and the accompanying paper Form(s) W-2AS, W-2CM, W-2GU, or W-2VI show the correct tax year and EIN. The entire page must be sent with the Copy A of the wage/tax statement. Finally, the filer must sign, provide a Title, and enter the Date.
What happens if IRS Form W3SS is filed incorrectly?
A penalty may be imposed for filing forms that are not scannable, such as a Copy A downloaded from this website and printed out. Additionally, failing to file Form W-3SS when required means the necessary information is not properly transmitted.
When do I need to file Form W-3SS?
Complete the transmittal form when filing paper Copy A of Forms W-2AS, W-2CM, W-2GU, or W-2VI. Confirm you are sending a physical copy and not submitting electronically.
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