Official form guide
Form Part time hours of work agreement variation: Part time hours of work agreement variation
The Part time hours of work agreement variation form records a new or changed set of ordinary hours for a part‑time employee. Use it for an initial agreement, a temporary change or a permanent change to the roster.
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Form Overview
Fair Work Ombudsman Form Part time hours of work agreement variation - Part time hours of work agreement variation
The Part time hours of work agreement variation form records a new or changed set of ordinary hours for a part‑time employee. Use it for an initial agreement, a temporary change or a permanent change to the roster.
Risk Radar
Scan points- 1Missing a signature invalidates the agreement.
- 2Unsigned employee or manager section
- 3Unclear end date for temporary variation
- 4Incorrect total hours calculation
- 5Failure to retain a copy for records
Plain English
Both you and your part‑time staff fill in the table of start times, breaks and finish times. Sign the form and keep a copy for your records.
Submission Date
- Filing date: Complete the form as soon as the new hours are agreed. Not confirmed in official source for any statutory deadline.
- Preparation window: collect IDs, supporting records, and signatures in advance.
- Final review: verify names, dates, and required fields before submission.
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What this form is for
- To set up the initial ordinary hours for a new part‑time employee.
- To record a temporary change to an existing part‑time roster.
- To record a permanent change to an existing part‑time roster.
- When you want the agreement attached to a Letter of Engagement.
- Only for part‑time employees – not for full‑time or casual staff.
- Both employee and manager/supervisor must sign and date the form.
Form selector
Use this form or another form?
Full‑time hours variation
Different template covers full‑time entitlements
✓ Verify employee classification first
Full‑time Hours of Work Agreement
Casual employee schedule change
Casuals have no ordinary hours guarantee
✓ Confirm casual status
Casual Employment Agreement or Variation
Award‑specific minimum hours change
Award may require separate documentation
✓ Check applicable award details
Enterprise agreement roster change
Enterprise agreements have their own clauses
✓ Confirm enterprise agreement applies
Enterprise Agreement Variation Schedule
Deadline or filing window
No formal filing deadline; keep the signed form on the date the variation takes effect.
Before you submit
- 1Employee name, surname and position entered correctly.
- 2Select the correct variation type (initial, temporary, permanent).
- 3Enter effective date and end date or write “ongoing”.
- 4Complete start time, unpaid break, finish time, other breaks and total hours for each day.
- 5If using a fortnightly roster, fill both Week 1 and Week 2 tables.
- 6Total weekly hours calculated and entered.
- 7Add any extra points under "Parties agree that this arrangement includes the following points" if needed.
- 8Employee signature and date added.
- 9Manager/supervisor signature and date added.
- 10Make a copy for employer records and give one to the employee.
How to file this form
- 1Gather employee details and decide whether the change is initial, temporary or permanent.
- 2Fill in the appropriate variation type box and the effective dates.
- 3Enter the daily schedule in the Week 1 table; add Week 2 if the roster is fortnightly.
- 4Write any additional agreed points in the space provided.
- 5Obtain signatures from the employee and the manager/supervisor.
- 6Make a copy for your records and give the original to the employee.
- 7Store the signed form with the employee’s employment file.
Known limitations
- 1Only applies to part‑time employees; other classifications need different forms.
- 2Does not replace the minimum daily hours set by a modern award – that must be filled in separately.
- 3The form alone is not a contract; it records an agreement that must be in writing.
- 4Future variations must be documented on a new form.
- 5Placeholder for award information must be completed before the form is finalised.
Field map
Compact field-by-field guide
Applicant
1 items
Full name (and representative, if any), postal address, email, and phone number of the person or organisation lodging the application.
Respondent
1 items
The exact legal name and ABN of the employer or other party the application is made against.
The Matter
2 items
Identify the kind of matter — for example, unfair dismissal, general protections, or an agreement application.
A clear description of what happened, relevant dates, and the outcome you are seeking.
Dates
1 items
Relevant dates such as the date of dismissal or the date the issue arose — these determine whether you are within time.
Supporting
1 items
Any documents that support your application, such as letters, contracts, or notices.
Declaration
1 items
Sign and date the form. Applications may also require a fee or an application for a fee waiver.
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Fillable formOpen in Editor->The Fair Work Ombudsman’s part‑time hours of work agreement variation form is the current template; no recent updates are noted in the source.
What changed or needs a fresh check
- Confirm the form title matches "Hours of work agreement or variation – part‑time employees".
- Check that the variation type boxes (Initial, Temporary, Permanent) are present.
- Verify fields for Effective from and Until (or “ongoing”) are filled.
- Ensure both Week 1 and Week 2 tables are included for fortnightly rosters.
- Confirm signature lines for employee and manager/supervisor are present.
- Note the placeholder for applicable modern award minimum daily payment.
Quick Facts
Sources
- SRCForm title and purpose: "Hours of work agreement or variationpart‑time employees" (confirmed).
- SRCAgency: Fair Work Ombudsman (confirmed).
- SRCVariation type options: Initial agreement, Temporary variation, Permanent variation (confirmed).
- SRCEffective from / Until fields (confirmed).
- SRCWeek 1 and Week 2 tables with day‑by‑day schedule fields (confirmed).
- SRCSignature lines for employee and manager/supervisor with dates (confirmed).
- SRCStatement that any further variation must be in writing using another form (confirmed).
- SRCPlaceholder for minimum daily payment per applicable modern award (confirmed).
- SRCContact details: Fair Work Infoline 13 13 94 and website www.fairwork.gov.au (confirmed).
- SRCRequirement to keep a copy for records (confirmed).
Common confusion points
Mixing up temporary and permanent variation boxes.
Leaving the “Until” field blank for a temporary change.
Forgetting to fill the Week 2 table when the roster is fortnightly.
Not including unpaid break times, which affect total hours.
Missing either the employee or manager signature.
Attaching the form to a Letter of Engagement when not required.
Assuming the placeholder for award minimum hours is optional.
Calculating total weekly hours incorrectly.
Source transparency
Copyright & Licensing — Australian Government Forms
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