Official form guide
Form Part time hours of work agreement variation: Part time hours of work agreement variation
This form allows you to formally change the agreed part-time hours for an employee. Use it when the original arrangement needs adjustment, whether that's increasing or decreasing the scheduled time.
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Form Overview
Fair Work Ombudsman Form Part time hours of work agreement variation - Part time hours of work agreement variation
This form allows you to formally change the agreed part-time hours for an employee. Use it when the original arrangement needs adjustment, whether that's increasing or decreasing the scheduled time.
Risk Radar
Scan points- 1Don't forget to include both your signature AND the employee's signature!
- 2Forgetting to specify if the hours are an increase or decrease.
- 3Not dating the agreement variation section correctly.
- 4Using old/incorrect employee identification details.
- 5Only signing on behalf of the employer without employee consent.
Plain English
Think of this as a formal amendment slip for your existing work schedule. You use this when the usual number of hours you agree to work is changing from what was originally written down.
Submission Date
- Filing date: Submit this when you agree on a change in hours. It is best to do this before the new hours officially start.
- Preparation window: collect IDs, supporting records, and signatures in advance.
- Final review: verify names, dates, and required fields before submission.
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What this form is for
- Your employee's agreed working hours need to change (increase or decrease).
- You are changing the *agreed* schedule, not just logging a single day off.
- The original part-time agreement is already in place and needs modification.
- Use this when the adjustment is formal and requires documentation for record-keeping.
Form selector
Use this form or another form?
Changing to full-time hours
You are changing *from* part-time, not just adjusting within part-time.
✓ Check if you need a different 'conversion' form.
Part time hours of work agreement variation
Ending the employment entirely
This form only changes hours; it doesn't end the relationship.
✓ Ensure the termination date is clear elsewhere.
Termination/End of Employment Form (likely)
Changing job roles completely
If the role itself changes significantly, use a broader agreement form.
✓ Confirm if your employer uses a combined 'Role & Hours' document.
Role Change Agreement Form (likely)
Deadline or filing window
There is no fixed deadline listed in the form title, but submit it as soon as the hour change is agreed upon for best practice.
Before you submit
- 1Both employer and employee signatures are present and legible.
- 2The 'Original Agreement Start Date' is correctly recorded.
- 3The *new* agreed hours (e.g., 25 hours per week) are clearly written.
- 4The effective date of the change is specified.
- 5Ensure both parties have dated their signatures.
How to file this form
- 1Fill out all sections completely using black ink.
- 2Sign and date the form as the employer/representative.
- 3Have the employee sign and date the agreement section.
- 4Keep a signed copy for your internal HR records.
- 5Provide a copy to the employee.
Known limitations
- 1This form only documents the *hours* change, not necessarily changes in pay rate or duties. Those should be covered elsewhere.
- 2It does not guarantee approval; it is the request/documentation of the variation.
- 3If you are using digital submission via myGov, ensure the PDF upload matches the physical version exactly.
Field map
Compact field-by-field guide
Applicant
1 items
Full name (and representative, if any), postal address, email, and phone number of the person or organisation lodging the application.
Respondent
1 items
The exact legal name and ABN of the employer or other party the application is made against.
The Matter
2 items
Identify the kind of matter — for example, unfair dismissal, general protections, or an agreement application.
A clear description of what happened, relevant dates, and the outcome you are seeking.
Dates
1 items
Relevant dates such as the date of dismissal or the date the issue arose — these determine whether you are within time.
Supporting
1 items
Any documents that support your application, such as letters, contracts, or notices.
Declaration
1 items
Sign and date the form. Applications may also require a fee or an application for a fee waiver.
Almost done reviewing the fields?
Fillable formOpen in Editor->This form is used to officially change an existing part-time hours agreement. It remains the standard document for formal adjustments between employer and employee.
What changed or needs a fresh check
- Check for updated Fair Work Ombudsman branding/logo.
- Verify the current form version number listed on the document.
- Confirm any changes to required signatory fields (e.g., adding union rep signature).
- Review if there are new sections for recording specific reasons for variation.
Quick Facts
Sources
- SRCIssued by: Fair Work Ombudsman
- SRCForm Name: Part time hours of work agreement variation
- SRCPurpose: Formal change to agreed part-time schedule
- SRCContext: Australian employment agreements
- SRCNot confirmed in official source: Specific internal document ID number
Common confusion points
Confusing 'Variation Date' with 'Start Date of Variation'.
Forgetting to state *why* the hours are changing (e.g., seasonal demand).
Using old or incorrect agreed hours in the 'Current Hours' box.
Signing only as the employer without employee consent signature.
Source transparency
Copyright & Licensing — Australian Government Forms
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