Official form guide
Form Full time hours of work agreement or variation template: Full time hours of work agreement or variation template
The Hours of work agreement or variation – full‑time employees form lets an employer and a full‑time employee record a change to the employee’s ordinary hours. Use it whenever you want to vary the regular weekly schedule.
Need help with Form Full time hours of work agreement or variation template?
Open it in the AI Editor for field guidance, checks, and PDF export.
Form Overview
Fair Work Ombudsman Form Full time hours of work agreement or variation template - Full time hours of work agreement or variation template
The Hours of work agreement or variation – full‑time employees form lets an employer and a full‑time employee record a change to the employee’s ordinary hours. Use it whenever you want to vary the regular weekly schedule.
Risk Radar
Scan points- 1The most common mistake is forgetting one of the required signatures.
- 2Missing employee signature
- 3Leaving the effective date blank
- 4Incorrect total‑hour calculation
- 5Not specifying an end date or ‘ongoing’
Plain English
Think of this as a simple worksheet where you write down the new start, break and finish times for each day. Both the worker and the manager sign it, then you keep a copy for your records.
Submission Date
- Filing date: Complete the form at the moment you agree to change the ordinary hours, and note the exact date the new pattern starts.
- Preparation window: collect IDs, supporting records, and signatures in advance.
- Final review: verify names, dates, and required fields before submission.
AI co-pilot
Fill it faster. Catch mistakes before you file.
What this form is for
- When you need to vary the ordinary weekly hours of a full‑time employee.
- When a fortnightly roster is used and you must record both Week 1 and Week 2 patterns.
- When both employer (manager/supervisor) and employee must sign a written agreement.
- When you want a clear start date and an end date or indicate the change is ongoing.
- When you need to document unpaid break times and calculate total paid hours.
Form selector
Use this form or another form?
Part‑time employee
Covers ordinary hours for part‑time staff
✓ Verify employee classification before using
Hours of work agreement or variation – part‑time employees
Casual employee
Casuals have no ordinary hours to vary
✓ Use only for casuals with agreed shift changes
Casual employee hours variation form
Enterprise agreement change
Applies to collective changes, not individual contracts
✓ Confirm that a collective variation is required
Enterprise agreement variation form
Shift‑worker roster change
Used for rotating shift patterns, not simple weekly changes
✓ Check if shift‑worker provisions apply
Deadline or filing window
There is no formal filing deadline; the form should be completed and signed as soon as the hour change is agreed.
Before you submit
- 1Enter employee first name, surname and position correctly.
- 2Fill in the effective date and either an end date or write ‘ongoing’.
- 3Complete start time, unpaid break, finish time, break start and return times for each day.
- 4Calculate total hours (hours minus unpaid breaks) for each day and the weekly total.
- 5If using a fortnightly roster, complete the Week 2 table as well.
- 6Check that total hours match the intended variation and do not exceed full‑time limits.
- 7Obtain the employee’s signature and date.
- 8Obtain the manager/supervisor’s signature and date.
- 9Make a copy of the completed form for your records.
- 10File the original with HR or the relevant payroll system.
How to file this form
- 1Download or print the Hours of work agreement or variation – full‑time employees form.
- 2Fill in employee details and the agreed schedule (Week 1 and, if needed, Week 2).
- 3Calculate and record total paid hours for each day and the week.
- 4Have both the employee and the manager/supervisor sign and date the form.
- 5Make a copy for the employee’s file.
- 6Submit the original to your HR or payroll department.
- 7Update the employee’s roster or payroll system with the new hours.
Known limitations
- 1Only for full‑time employees; not suitable for part‑time or casual staff.
- 2Does not replace an initial employment contract; only records a variation.
- 3Requires signatures from both employee and manager/supervisor to be valid.
- 4The form does not provide legal advice; consult a professional if unsure.
- 5Unpaid break times must be entered correctly to calculate total paid hours.
Field map
Compact field-by-field guide
Applicant
1 items
Full name (and representative, if any), postal address, email, and phone number of the person or organisation lodging the application.
Respondent
1 items
The exact legal name and ABN of the employer or other party the application is made against.
The Matter
2 items
Identify the kind of matter — for example, unfair dismissal, general protections, or an agreement application.
A clear description of what happened, relevant dates, and the outcome you are seeking.
Dates
1 items
Relevant dates such as the date of dismissal or the date the issue arose — these determine whether you are within time.
Supporting
1 items
Any documents that support your application, such as letters, contracts, or notices.
Declaration
1 items
Sign and date the form. Applications may also require a fee or an application for a fee waiver.
Almost done reviewing the fields?
Fillable formOpen in Editor->The Hours of work agreement or variation – full‑time employees form is currently the standard template for recording changes to ordinary hours for full‑time staff; no recent amendment date is shown in the source.
What changed or needs a fresh check
- Confirm the form header reads “Hours of work agreement or variation – full‑time employees”.
- Check that both Week 1 and Week 2 tables are present if a fortnightly roster is used.
- Verify fields for effective date, end date/‘ongoing’, and total hours are included.
- Ensure signature lines for employee and manager/supervisor are present.
- Confirm contact details (www.fairwork.gov.au and 13 13 94) appear on the form.
Quick Facts
Sources
- SRCForm title and purpose confirmed from page 1 header.
- SRCEmployee details fields (first name, surname, position) confirmed from page 1.
- SRCEffective from and until fields confirmed from page 1.
- SRCWeek 1 schedule table fields (start time, unpaid break, finish time, other times/breaks, total, break begins, return to work) confirmed from page 1.
- SRCWeekly day‑by‑day hour rows and total confirmed from page 1.
- SRCWeek 2 roster table layout confirmed from page 2.
- SRCSignature lines for employee and manager/supervisor confirmed from page 2.
- SRCContact information (www.fairwork.gov.au, 13 13 94) confirmed from page 1.
- SRCDisclaimer about not legal advice confirmed from page 2.
Common confusion points
Leaving the Week 2 section blank when a fortnightly roster is required.
Mixing up start time and finish time entries for a given day.
Forgetting to subtract unpaid break time from the total hours.
Omitting the employee’s or manager’s signature or date.
Using “ongoing” without confirming it aligns with enterprise agreement provisions.
Entering the wrong day of the week for a particular shift.
Not matching the total weekly hours to the intended full‑time standard.
Assuming the form can be used for part‑time or casual employees.
Source transparency
Copyright & Licensing — Australian Government Forms
BrieflyGo links to and explains official public form sources. We are not a government agency, and this page is for general form guidance, not legal advice.
Understand the agreement before you sign it.
Review risky clauses in plain English, fix the document, and keep it moving toward signature.