Official form guide
Form Full time hours of work agreement or variation template: Full time hours of work agreement or variation template
This template documents an agreement or a change (variation) regarding the required full-time hours of work for an employee. Use it when establishing new standard hours or formally changing existing ones.
Need help with Form Full time hours of work agreement or variation template?
Open it in the AI Editor for field guidance, checks, and PDF export.
Form Overview
Fair Work Ombudsman Form Full time hours of work agreement or variation template - Full time hours of work agreement or variation template
This template documents an agreement or a change (variation) regarding the required full-time hours of work for an employee. Use it when establishing new standard hours or formally changing existing ones.
Risk Radar
Scan points- 1Don't forget to specify whether you are documenting a new agreement or an existing variation!
- 2Failing to clearly label the document as 'Agreement' vs. 'Variation'.
- 3Omitting the employee's unique identifier or TFN details.
- 4Using vague language instead of stating concrete hours (e.g., saying 'standard time' instead of '38 hours').
- 5Not having both employer and employee signatures present.
Plain English
Think of this as a formal contract update about how many hours someone is supposed to work full-time. It locks in those agreed-upon hours between you and your staff member. If the expected hours change, you use this form to record that shift.
Submission Date
- Filing date: Submit this when the employment starts with defined hours, or immediately following a formal discussion where the standard work schedule is adjusted.
- Preparation window: collect IDs, supporting records, and signatures in advance.
- Final review: verify names, dates, and required fields before submission.
AI co-pilot
Fill it faster. Catch mistakes before you file.
What this form is for
- You are starting a new employment agreement and need to define the core full-time hours.
- An employee's contracted full-time hours need to change (e.g., moving from 38 to 40 hours).
- The employer and employee have formally agreed on the specific weekly or daily hour count.
- You are documenting a variation to an existing employment agreement that specifically concerns working time.
Form selector
Use this form or another form?
New hire setup
If you need more than just hours documented.
✓ Check if this template covers all other terms.
Standard Employment Contract Template
Casual shift change
If the change is only for a short period, not a permanent variation.
✓ Confirm the duration of the change.
Hours Variation Form (if separate)
Part-time adjustment
If the role is shifting from full-time to part-time or vice versa.
✓ Ensure the agreement specifies 'full-time' status clearly.
Trial Period Hours
If the hours are specifically set for an initial trial period.
✓ Verify if the template allows for a defined end date.
Deadline or filing window
There is no strict universal deadline, but submit it as soon as the agreed-upon hours take effect. This ensures records match reality immediately.
Before you submit
- 1Both the employer representative and the employee must sign the document.
- 2Dates must be filled in clearly: Agreement Date and Effective Date.
- 3The agreed-upon hours (e.g., 38 hours per week) must be written clearly in the designated field.
- 4If it is a variation, state what the *original* hours were.
- 5Ensure you have space for both parties' names and contact details.
- 6Review that any specific clauses regarding overtime calculation are mentioned.
How to file this form
- 1Fill in all required fields completely using black ink or clear digital entry.
- 2Obtain signatures from the employee and the employer/representative.
- 3Date and sign both copies of the template.
- 4Keep one signed copy for your internal HR records (e.g., on your company server).
- 5Provide the other signed copy to the employee.
- 6If required by your industry, upload a scanned copy to the Fair Work Ombudsman portal.
Known limitations
- 1This template only covers hours; it does not cover pay rates or leave entitlements alone.
- 2The document itself is an agreement; its legal standing depends on how it is used and signed.
- 3It may not be suitable if the employment relationship is governed by a specific Award that overrides this template.
- 4Not confirmed in official source: Whether you must lodge it with the Fair Work Commission online portal or just keep it internally.
Field map
Compact field-by-field guide
Applicant
1 items
Full name (and representative, if any), postal address, email, and phone number of the person or organisation lodging the application.
Respondent
1 items
The exact legal name and ABN of the employer or other party the application is made against.
The Matter
2 items
Identify the kind of matter — for example, unfair dismissal, general protections, or an agreement application.
A clear description of what happened, relevant dates, and the outcome you are seeking.
Dates
1 items
Relevant dates such as the date of dismissal or the date the issue arose — these determine whether you are within time.
Supporting
1 items
Any documents that support your application, such as letters, contracts, or notices.
Declaration
1 items
Sign and date the form. Applications may also require a fee or an application for a fee waiver.
Almost done reviewing the fields?
Fillable formOpen in Editor->This template is the standard document for recording agreed full-time hours. Use it when setting up new hours or formally changing existing ones.
What changed or needs a fresh check
- Check the current version number listed on the form itself.
- Confirm the Fair Work Ombudsman logo and agency details match your copy.
- Verify that fields for 'Agreement Date' and 'Effective Date' are present.
- Ensure there is a clear section to note *why* the hours are changing (the reason).
- Look for specific instructions regarding how variations must be signed.
Quick Facts
Sources
- SRCIssuing Agency: Fair Work Ombudsman
- SRCForm Name: Full time hours of work agreement or variation template
- SRCContext: Documents agreed/changed full-time hours.
- SRCAustralian Context: Relates directly to employment standards under Australian workplace law.
Common confusion points
Confusing 'Agreement Date' vs. 'Effective Date': The Agreement Date is when you *sign* it; the Effective Date is when the new hours *start*.
Thinking this form covers everything: It focuses on hours, but pay rates and duties must be clear elsewhere too.
Not knowing if a minor change needs a whole new template: If it's just 1 hour difference, use the variation section.
Forgetting to reference the original contract: If you are varying existing terms, always state what those original terms were.
Source transparency
Copyright & Licensing — Australian Government Forms
BrieflyGo links to and explains official public form sources. We are not a government agency, and this page is for general form guidance, not legal advice.
Understand the agreement before you sign it.
Review risky clauses in plain English, fix the document, and keep it moving toward signature.