Official form guide
Form ageement to annual leave in advance: Ageement to annual leave in advance
The Agreement to take annual leave in advance is a template letter used when an employer and employee agree to let the employee take paid annual leave before it is accrued. It is used under awards or registered agreements that permit such advance leave.
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Form Overview
Fair Work Ombudsman Form ageement to annual leave in advance - Ageement to annual leave in advance
The Agreement to take annual leave in advance is a template letter used when an employer and employee agree to let the employee take paid annual leave before it is accrued. It is used under awards or registered agreements that permit such advance leave.
Risk Radar
Scan points- 1Missing the employer’s signature is the most common error.
- 2Using an outdated template version
- 3Leaving the employer signature blank
- 4Failing to record the exact start date
- 5Not keeping a copy with employee records
Plain English
This is a simple written agreement that both you and your boss sign before you take holiday you haven’t earned yet. It records how many days you’ll take, when they start, and what happens if you quit before you earn them back.
Submission Date
- Filing date: Complete the agreement before the leave starts and keep a copy on the employee’s record.
- Preparation window: collect IDs, supporting records, and signatures in advance.
- Final review: verify names, dates, and required fields before submission.
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What this form is for
- When an award or registered agreement expressly permits annual leave to be taken before it is accrued.
- Both employer and employee need a written record that the leave is an advance.
- The agreement must state the amount of leave and the exact start date.
- A copy must be kept with the employee’s personnel file.
- If the employee is under 18, a parent/guardian must also sign.
Form selector
Use this form or another form?
Standard annual leave request
No advance; leave is taken after accrual
✓ Confirm the employee has sufficient accrued leave
Employer’s usual leave request form
Leave without pay
No paid entitlement involved
✓ Verify unpaid leave policy applies
Termination payout
Need to calculate any deduction for unaccrued advance leave
✓ Check if advance leave was taken and not yet accrued
Final pay statement / termination form
Under‑18 employee
Minor requires additional signature
✓ Ensure parent/guardian details are included
Same template with parent/guardian line added
Deadline or filing window
The agreement must be signed before the leave begins; there is no formal filing deadline.
Before you submit
- 1Printed on business letterhead.
- 2Date of the agreement entered.
- 3Employee’s full name and residential address filled in.
- 4Exact amount of leave (hours/days) specified.
- 5Leave start date clearly written.
- 6Both employee and employer signatures obtained.
- 7Employer representative name and signature added.
- 8Parent/guardian signature included if employee is under 18.
- 9Copy retained in the employee’s records.
- 10Award or registered agreement checked to allow advance leave.
How to file this form
- 1Download the latest colour‑coded template.
- 2Fill in all red placeholders and delete purple guidance text.
- 3Have the employee and employer sign and date the document.
- 4If required, obtain parent/guardian signature.
- 5Give a copy to the employee and keep one in the personnel file.
- 6Store the agreement with other employee records.
Known limitations
- 1Only usable when the relevant award or agreement permits advance leave.
- 2Not a formal filing with the Fair Work Ombudsman; it is a private agreement.
- 3Employer may deduct any unaccrued portion from the employee’s final pay.
- 4The template does not replace legal advice; seek a union or professional if unsure.
- 5Must keep a copy; the form itself is not submitted to a government portal.
Field map
Compact field-by-field guide
Applicant
1 items
Full name (and representative, if any), postal address, email, and phone number of the person or organisation lodging the application.
Respondent
1 items
The exact legal name and ABN of the employer or other party the application is made against.
The Matter
2 items
Identify the kind of matter — for example, unfair dismissal, general protections, or an agreement application.
A clear description of what happened, relevant dates, and the outcome you are seeking.
Dates
1 items
Relevant dates such as the date of dismissal or the date the issue arose — these determine whether you are within time.
Supporting
1 items
Any documents that support your application, such as letters, contracts, or notices.
Declaration
1 items
Sign and date the form. Applications may also require a fee or an application for a fee waiver.
Almost done reviewing the fields?
Fillable formOpen in Editor->The template was last updated in May 2022. Use the version downloaded from fairwork.gov.au/templates to ensure it is current.
What changed or needs a fresh check
- Download the latest template from fairwork.gov.au/templates.
- Replace all red < > placeholders with the employee’s details.
- Delete the purple explanatory text before signing.
- Enter the correct amount (hours or days) and start date.
- Add parent/guardian signature if the employee is under 18.
- Confirm the award or agreement allows advance leave.
Quick Facts
Downloads & source
Sources
- SRCLast updated May 2022 (source line).
- SRCTemplate must be signed by both employee and employer (source).
- SRCAgreement must state amount of leave and start day (source).
- SRCEmployer must keep a copy with employee records (source).
- SRCDeduction from final pay if leave not accrued at termination (source).
- SRCColour‑coded template with red placeholders and purple explanatory text (source).
- SRCDownload latest version from fairwork.gov.au/templates (source).
- SRCAward or registered agreement must permit advance leave (source).
- SRCInfoline phone number 13 13 94 provided for help (source).
Common confusion points
Leaving the purple explanatory text in the final letter.
Forgetting to state the exact start date of the advance leave.
Missing one of the required signatures (employee, employer, or parent/guardian).
Using the template when the award does not allow advance leave.
Not keeping a copy in the employee’s records.
Incorrectly calculating the amount of leave (hours vs days).
Assuming the form needs to be lodged with a government agency.
Source transparency
Copyright & Licensing — Australian Government Forms
BrieflyGo links to and explains official public form sources. We are not a government agency, and this page is for general form guidance, not legal advice.
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