Official form guide
Form 509: Notification of appointment of administrator
Form 509 is an ASIC filing used to tell the Australian Securities and Investments Commission that a company has appointed an administrator. It is required whenever a company enters administration under the Corporations Act.
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Form Overview
Australian Securities and Investments Commission Form 509 - Notification of appointment of administrator
Form 509 is an ASIC filing used to tell the Australian Securities and Investments Commission that a company has appointed an administrator. It is required whenever a company enters administration under the Corporations Act.
Risk Radar
Scan points- 1A common slip is forgetting to lodge the form within the required period.
- 2Late lodgment may lead to ASIC penalties
- 3Incorrect administrator details cause processing delays
- 4Using the wrong ASIC portal or form version
- 5Missing or incomplete supporting documents
Plain English
If a company can’t pay its debts and an administrator is appointed, the company must let ASIC know. This form is the official way to do that.
Submission Date
- Filing date: The notification should be submitted as soon as the administrator is appointed, typically within the timeframe set by the Corporations Act.
- Preparation window: collect IDs, supporting records, and signatures in advance.
- Final review: verify names, dates, and required fields before submission.
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What this form is for
- When a company is placed under administration under the Corporations Act.
- To record the appointment of a registered administrator with ASIC.
- If the appointment is made by a court order or by the company’s directors.
- When the administrator is a person or entity not already recorded on ASIC's register.
Form selector
Use this form or another form?
Voluntary liquidation
Different process for winding up
✓ Verify the company is not under administration
Change of officeholder
Records a new director or secretary, not an administrator
✓ Confirm the change is not an administrator appointment
Court‑ordered administration
May require additional court documentation
✓ Ensure court order is attached if required
Appointment of liquidator after administration
Different form for liquidation stage
✓ Confirm administration has ended before using
Deadline or filing window
The filing must be made promptly after the appointment; delays can trigger enforcement action.
Before you submit
- 1Company name and ACN are entered exactly as on the ASIC register.
- 2Administrator’s full name, licence number and contact details are provided.
- 3Date of appointment is recorded in DD/MM/YYYY format.
- 4Signature of an authorised officer or the administrator is included.
- 5All required supporting documents (e.g., court order, appointment letter) are attached.
- 6Form is signed and dated where required.
- 7Lodgement fee amount is verified (if applicable).
- 8Form is uploaded to the ASIC Regulatory Portal or submitted by approved method.
- 9Confirmation of receipt (ASIC reference number) is saved.
How to file this form
- 1Log in to the ASIC Regulatory Portal using your myGov or ASIC Connect credentials.
- 2Select “Lodge a form” and choose Form 509 – Notification of appointment of administrator.
- 3Enter the company details and administrator information as prompted.
- 4Upload any required supporting documents.
- 5Review all entries for accuracy and completeness.
- 6Pay any lodgement fee if required.
- 7Submit the form and record the ASIC reference number.
Known limitations
- 1Form 509 does not cover the appointment of a liquidator; a separate form is needed.
- 2The form cannot be used for a change of administrator after the initial appointment.
- 3Only ASIC‑registered administrators can be notified using this form.
- 4Electronic lodgement may be unavailable for certain company types.
Field map
Compact field-by-field guide
Entity
2 items
The exact registered name of the company or business.
The Australian Company Number or Australian Business Number.
Change
2 items
What you are registering or notifying — for example, a change of director, address, or share structure.
The specific new details and the date the change took effect.
Authorisation
1 items
Signed or authorised by a director or authorised agent.
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Fillable formOpen in Editor->Form 509 is the current ASIC form for notifying an administrator appointment. No recent amendment notices are publicly listed.
What changed or needs a fresh check
- Confirm the form version matches the latest ASIC Regulatory Portal release.
- Check that the company ACN/ABN fields are present and correctly formatted.
- Verify the administrator’s registration details are required on the current version.
- Ensure any required supporting documents are listed in the latest instructions.
Quick Facts
Downloads & source
Sources
- SRCForm number 509Not confirmed in official source
- SRCForm name 'Notification of appointment of administrator'Not confirmed in official source
- SRCIssuing agency ASICNot confirmed in official source
- SRCRequirement to lodge when a company enters administrationNot confirmed in official source
- SRCTypical fields: company name, ACN, administrator details, appointment dateNot confirmed in official source
- SRCLodgement via ASIC Regulatory PortalNot confirmed in official source
- SRCPotential lodgement feeNot confirmed in official source
- SRCRelated forms (e.g., Form 501, Form 484) mentioned as alternativesNot confirmed in official source
Common confusion points
Mixing up Form 509 with Form 484 (change of officeholder).
Assuming a fee is not required when the form may carry a lodgement charge.
Leaving the administrator’s licence number blank.
Submitting the form before the official appointment date.
Using the form for a liquidation appointment instead of administration.
Failing to attach a court order when the appointment is court‑ordered.
Entering the company’s ABN instead of the ACN.
Source transparency
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