Official form guide
Form 505: Notification by officeholder of resignation or retirement
Form 505 – Notification by officeholder of resignation or retirement – is an ASIC form used to tell the regulator that a company officer has stepped down or retired. It is required whenever a director, secretary or similar officeholder leaves their position.
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Form Overview
Australian Securities and Investments Commission Form 505 - Notification by officeholder of resignation or retirement
Form 505 – Notification by officeholder of resignation or retirement – is an ASIC form used to tell the regulator that a company officer has stepped down or retired. It is required whenever a director, secretary or similar officeholder leaves their position.
Risk Radar
Scan points- 1A common slip is forgetting to include the exact resignation date.
- 2Leaving the resignation date blank
- 3Submitting the form under the wrong company name
- 4Failing to sign the form
- 5Sending the form to the wrong ASIC address
Plain English
If you were a director or secretary and you quit or retire, you need to let ASIC know. This form records the change so the public register stays up‑to‑date. It’s a short paperwork task that keeps your company compliant.
Submission Date
- Filing date: Submit the form promptly after the resignation or retirement takes effect. Not stated in the official source for exact deadline.
- Preparation window: collect IDs, supporting records, and signatures in advance.
- Final review: verify names, dates, and required fields before submission.
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What this form is for
- When a director, secretary or similar officer formally resigns.
- When an officer retires from their role.
- When the company needs to update ASIC records of its officeholders.
- When the change is not covered by a change of address or shareholding form.
Form selector
Use this form or another form?
Officer resigns
ASIC must be told the officer is no longer in office
✓ Verify resignation date and signature
Officer appointed
New officer details need to be recorded
✓ Confirm appointment paperwork
Company name change
Different regulatory requirement
✓ Check name change approval
Shareholder details update
Not an officer change
✓ Ensure correct form is used
Deadline or filing window
Notify ASIC as soon as possible after the officer leaves. Not stated in the official source for a specific time limit.
Before you submit
- 1Full name of the resigning officer.
- 2Exact date of resignation or retirement.
- 3Company ACN or ABN.
- 4Officer's signature or authorised electronic signature.
- 5Contact details of the company for follow‑up.
- 6Attach any required resignation letter if requested.
- 7Check that the form is completed in black ink if on paper.
- 8Ensure the correct ASIC portal or address is used.
How to file this form
- 1Gather officer details and resignation date.
- 2Download the latest Form 505 from the ASIC website.
- 3Complete all required fields on the form.
- 4Sign the form or apply an electronic signature.
- 5Submit via ASIC Online Portal or mail to the ASIC address.
- 6Save a copy of the submitted form and receipt.
Known limitations
- 1Only applies to ASIC‑registered companies.
- 2Does not cover changes to shareholdings.
- 3Not for sole traders or partnerships.
- 4Form may not be accepted if incomplete or unsigned.
Field map
Compact field-by-field guide
Entity
2 items
The exact registered name of the company or business.
The Australian Company Number or Australian Business Number.
Change
2 items
What you are registering or notifying — for example, a change of director, address, or share structure.
The specific new details and the date the change took effect.
Authorisation
1 items
Signed or authorised by a director or authorised agent.
Almost done reviewing the fields?
Fillable formOpen in Editor->Form 505 is the current ASIC form for notifying a resignation or retirement of a company officer. It is still active and accepted for filing.
What changed or needs a fresh check
- Confirm the form version matches the latest ASIC download.
- Check for any updated field labels or instructions.
- Verify if electronic submission is now mandatory.
- Review any new signature requirements.
Quick Facts
Downloads & source
Sources
- SRCForm purpose: confirmed by context.
- SRCIssuing agency: Australian Securities and Investments Commission (ASIC).
- SRCForm number: 505.
- SRCWhen to use: Not confirmed in official source.
- SRCRelated forms: Not confirmed in official source.
- SRCFee amount: not confirmed in official source.
- SRCSubmission method: Not confirmed in official source.
- SRCPenalty for late filing: not confirmed in official source.
Common confusion points
Mixing up Form 505 with Form 484 (change of officeholder details).
Leaving the resignation date blank.
Submitting a paper form when electronic filing is required.
Forgetting the officer's signature.
Using the wrong ACN or ABN on the form.
Assuming the form covers name changes.
Source transparency
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