Official form guide
Form 41.02 Declaration As To Service By Ordinary Post
This form is a formal Declaration As To Service By Ordinary Post (Form 41.02). You use it when you need to formally declare how legal documents were served using standard postal delivery within the Irish system. It confirms that service was done via ordinary mail.
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Form Overview
Courts Service of Ireland - Form 41.02 Declaration As To Service By Ordinary Post
This form is a formal Declaration As To Service By Ordinary Post (Form 41.02). You use it when you need to formally declare how legal documents were served using standard postal delivery within the Irish system. It confirms that service was done via ordinary mail.
Risk Radar
Scan points- 1Do not submit without clearly stating 'Ordinary Post' if that is how you were served.
- 2Failing to sign or date the declaration properly
- 3Stating service was 'Ordinary Post' when it was actually courier
- 4Submitting the form to the wrong Court office
- 5Missing a deadline specified in the originating court document
Plain English
If someone serves you official paperwork from the Courts Service, this form lets you confirm they used regular post (not special courier or email). Essentially, it's your stamp of approval confirming the method of delivery. This helps keep court records accurate in Ireland.
Submission Date
- Filing date: The deadline is usually dictated by the court case itself, but submitting promptly after receipt is safest. Check your case notice for specific cut-off dates.
- Preparation window: collect IDs, supporting records, and signatures in advance.
- Final review: verify names, dates, and required fields before submission.
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What this form is for
- Use this form when you need to officially state that documents were served by regular mail (not registered, email, or personal hand-delivery).
- It confirms the method of service for proceedings within an Irish court case.
- If the service was done via a specific tracked method, but you still need a general postal declaration, this is appropriate.
- Use it when submitting evidence to the Courts Service of Ireland.
Form selector
Use this form or another form?
Service by Registered Post
Use if proof of posting/receipt is essential.
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Not confirmed in official source (Check form guidance)
Service by Hand Delivery
Used when documents are handed directly to the recipient.
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Service via Email
Use if electronic service is the primary method declared.
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Not confirmed in official source (Check form guidance)
General Service Declaration
If a more general declaration covers multiple methods, use this instead.
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Deadline or filing window
The deadline is usually dictated by the court case itself, but submitting promptly after receipt is safest. Check your case notice for specific cut-off dates.
Before you submit
- 1Fill out every section completely, even if the answer is 'N/A'.
- 2Ensure the date of service matches the date you claim it was sent.
- 3Sign and date the form physically (if submitting a hard copy).
- 4Double-check that the recipient's full name and address are correct.
- 5If applicable, attach proof of posting or delivery confirmation.
How to file this form
- 1Complete all required fields on Form 41.02 accurately.
- 2Sign and date the declaration where indicated on the form.
- 3Make copies for your own records before submitting.
- 4Submit the original to the relevant Irish court office or portal.
- 5If filing online, ensure you upload a clear scan of the signed document.
Known limitations
- 1This form only declares *how* service was done; it does not confirm *acceptance* by the recipient.
- 2It is specific to 'Ordinary Post'; if registered post was used, check for a more specific declaration form.
- 3The validity of this declaration depends on compliance with Irish Court Rules.
- 4Not confirmed in official source: It does not guarantee acceptance by the judge.
Field map
Compact field-by-field guide
Proceedings
3 items
The names of the parties exactly as they appear on the originating document.
The court record number for the case, if one has been assigned.
The court and the office where the document is being filed.
Substance
2 items
What you are asking the court to do, or the information the form requires.
The facts relied on and any documents exhibited with the filing.
Execution
1 items
Signed, sworn or certified as the form requires, with proof of service where needed.
Almost done reviewing the fields?
Fillable formOpen in Editor->This is the standard Form 41.02 used for declaring service via ordinary post within Irish courts. It remains a key document when proving postal delivery of legal documents.
What changed or needs a fresh check
- Check if there are any changes to the required fields for declaring postal service.
- Verify the current date and version number printed on the form itself.
- Ensure the specific court or jurisdiction referenced matches your case.
- Confirm that the definition of 'Ordinary Post' aligns with what you used (e.g., An Post standard delivery).
- Review any updates regarding digital filing requirements from the Courts Service.
Quick Facts
Form Details
- Revision date
- 23/10/25
Downloads & source
Sources
- SRCIssuing Agency: Courts Service of Ireland
- SRCForm Number: 41.02
- SRCForm Name: Declaration As To Service By Ordinary Post
- SRCContext: Formal declaration for Irish court proceedings.
- SRCNot confirmed in official source: Specific required accompanying documents.
Common confusion points
Confusing 'Ordinary Post' with Registered Mail—they are different services.
Assuming signing the form means service is complete; it only declares the method used.
Not providing proof of postage when required by the court rules.
Using this form for a declaration about *who* was served, rather than *how* they were served.
Failing to specify which party (Plaintiff/Defendant) received the service.
Source transparency
Copyright & Licensing — Irish Government Forms
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