41.02 Declaration As To Service By Ordinary Post
This form is a formal Declaration As To Service By Ordinary Post (Form 41.02). You use it when you need to formally declare how legal documents were served using standard postal delivery within the Irish system. It confirms that service was done via ordinary mail.
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41.02 Declaration As To Service By Ordinary Post
This form is a formal Declaration As To Service By Ordinary Post (Form 41.02). You use it when you need to formally declare how legal documents were served using standard postal delivery within the Irish system. It confirms that service was done via ordinary mail.
Risk Radar
- Do not submit without clearly stating 'Ordinary Post' if that is how you were served.
- Failing to sign or date the declaration properly
- Stating service was 'Ordinary Post' when it was actually courier
- Submitting the form to the wrong Court office
- Missing a deadline specified in the originating court document
Plain English
If someone serves you official paperwork from the Courts Service, this form lets you confirm they used regular post (not special courier or email). Essentially, it's your stamp of approval confirming the method of delivery. This helps keep court records accurate in Ireland.
Submission Date
- The deadline is usually dictated by the court case itself, but submitting promptly after receipt is safest. Check your case notice for specific cut-off dates.
- Preparation window: collect IDs, supporting records, and signatures in advance.
- Final review: verify names, dates, and required fields before submission.
What this form is for
- • Use this form when you need to officially state that documents were served by regular mail (not registered, email, or personal hand-delivery).
- • It confirms the method of service for proceedings within an Irish court case.
- • If the service was done via a specific tracked method, but you still need a general postal declaration, this is appropriate.
- • Use it when submitting evidence to the Courts Service of Ireland.
Use this form or another form?
| Situation | Likely form | Why it matters | Check before you continue |
|---|---|---|---|
| Service by Registered Post | Not confirmed in official source (Check form guidance) | Use if proof of posting/receipt is essential. | Check before you continue |
| Service by Hand Delivery | Form 41.03 (Likely) | Used when documents are handed directly to the recipient. | Check before you continue |
| Service via Email | Not confirmed in official source (Check form guidance) | Use if electronic service is the primary method declared. | Check before you continue |
| General Service Declaration | Form 41.01 (Likely) | If a more general declaration covers multiple methods, use this instead. | Check before you continue |
Deadline or filing window
The deadline is usually dictated by the court case itself, but submitting promptly after receipt is safest. Check your case notice for specific cut-off dates.
Before you submit
- • Fill out every section completely, even if the answer is 'N/A'.
- • Ensure the date of service matches the date you claim it was sent.
- • Sign and date the form physically (if submitting a hard copy).
- • Double-check that the recipient's full name and address are correct.
- • If applicable, attach proof of posting or delivery confirmation.
How to file this form
- 1Complete all required fields on Form 41.02 accurately.
- 2Sign and date the declaration where indicated on the form.
- 3Make copies for your own records before submitting.
- 4Submit the original to the relevant Irish court office or portal.
- 5If filing online, ensure you upload a clear scan of the signed document.
Known limitations
- • This form only declares *how* service was done; it does not confirm *acceptance* by the recipient.
- • It is specific to 'Ordinary Post'; if registered post was used, check for a more specific declaration form.
- • The validity of this declaration depends on compliance with Irish Court Rules.
- • Not confirmed in official source: It does not guarantee acceptance by the judge.
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This is the standard Form 41.02 used for declaring service via ordinary post within Irish courts. It remains a key document when proving postal delivery of legal documents.
Agency: Courts Service of Ireland
What changed or needs a fresh check
- • Check if there are any changes to the required fields for declaring postal service.
- • Verify the current date and version number printed on the form itself.
- • Ensure the specific court or jurisdiction referenced matches your case.
- • Confirm that the definition of 'Ordinary Post' aligns with what you used (e.g., An Post standard delivery).
- • Review any updates regarding digital filing requirements from the Courts Service.
Quick Facts
Form Details
- Agency
- Courts Service of Ireland
- Category
- Other Court Forms
- Source
- Court Forms ↗
- Revision Date
- 23/10/25
Downloads
41.02 Declaration As To Service By Ordinary Post
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After you file
- • Keep your copy of the filed Form 41.02 safe.
- • Track when the court acknowledges receipt of the form.
- • Note down the case number and the date of filing.
- • If the matter proceeds, ensure this declaration is referenced in subsequent filings.
Source and verification log
- • Issuing Agency: Courts Service of Ireland
- • Form Number: 41.02
- • Form Name: Declaration As To Service By Ordinary Post
- • Context: Formal declaration for Irish court proceedings.
- • Not confirmed in official source: Specific required accompanying documents.
Common confusion points
5 things to watch for
- 1
Confusing 'Ordinary Post' with Registered Mail—they are different services.
- 2
Assuming signing the form means service is complete; it only declares the method used.
- 3
Not providing proof of postage when required by the court rules.
- 4
Using this form for a declaration about *who* was served, rather than *how* they were served.
- 5
Failing to specify which party (Plaintiff/Defendant) received the service.
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