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IRSWage & Withholding (W Series)

Official form guide

Form W2VI: W-2VI

Form W‑2VI is the Wage and Tax Statement for employees who worked in the U.S. Virgin Islands. Employers use it to report wages, tips, and tax withholdings specific to the Virgin Islands.

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Form Overview

IRS Form W2VI - W-2VI

Form W‑2VI is the Wage and Tax Statement for employees who worked in the U.S. Virgin Islands. Employers use it to report wages, tips, and tax withholdings specific to the Virgin Islands.

Employee name, SSN, wages, tips, other compensation, federal tax withheld, and Virgin Islands income tax withheld.

Risk Radar

Scan points
  • 1A single typo in the employee’s SSN can trigger a penalty and delay the employee’s refund.
  • 2Wrong SSN or misspelled employee name
  • 3Omitting Virgin Islands tax withheld
  • 4Using the standard W‑2 instead of W‑2VI
  • 5Filing after Jan 31 deadline

Plain English

If you paid someone for work done in the U.S. Virgin Islands, you must fill out a W‑2VI. It tells the IRS and the Virgin Islands tax authority how much you paid and what taxes you held back. The form looks like a regular W‑2 but includes extra boxes for island‑specific taxes.

Submission Date

  • Filing date: 2026-01-14 11:10:41
  • Preparation window: collect IDs, supporting records, and signatures in advance.
  • Final review: verify names, dates, and required fields before submission.

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Glossary Terms

income taxincludesfederalincome

Hover a term to preview the meaning.

What this form is for

  • Use when you paid wages to an employee who performed services in the U.S. Virgin Islands.
  • Do not use for employees who worked only in the 50 states or other territories.
  • If you need to report only federal wages, use the regular Form W‑2.

Form selector

Use this form or another form?

Employee worked in Puerto Rico

Puerto Rico has its own tax boxes

✓ Verify territory before filing

Form W‑2PR

No Virgin Islands tax withheld

No island-specific tax to report

✓ Still may need W‑2VI for wage reporting

Form W‑2

Deadline or filing window

The filing deadline is January 31 of the year after the tax year. If you miss the deadline, the IRS may assess a per‑form penalty that increases each day the form is late. There is no separate deadline for the Virgin Islands copy; it follows the same January 31 rule.

  • —Total wages paid | Sum of all payroll entries for the year | Total wages | Verify against payroll register

Checklist

What you need before filling it out

1

Employee SSN

Social Security card or payroll file · Employee’s W‑4

⚠ Transposed digits✕ High
2

Virgin Islands tax withheld

Payroll tax report · Payroll software summary

⚠ Rounded vs exact amount✕ Medium
3

Wage amount

Payroll register · Pay stubs

⚠ Omitted overtime✕ Medium
4

Employer EIN

IRS EIN confirmation letter · Business records

⚠ Missing dash✕ Low

Before you submit

  1. 1Confirm employee name matches Social Security records.
  2. 2Verify SSN digits are correct.
  3. 3Check that total wages equal the sum of all payroll periods.
  4. 4Ensure Virgin Islands tax withheld is entered in the correct box.
  5. 5Print on plain white 8½" × 11" paper, black ink only.
  6. 6Attach Form W‑2VI to the employee’s Form W‑2 if filing together.
  7. 7Mail copies to IRS and Virgin Islands BIR using certified mail.
  8. 8If e‑filing, run the software validation check.
  9. 9Retain a copy for your records for at least four years.
  10. 10Confirm postage and address labels are legible.

How to file this form

  1. 1Collect year‑end payroll data for each Virgin Islands employee.
  2. 2Calculate total wages and Virgin Islands tax withheld.
  3. 3Enter data into the W‑2VI boxes, double‑checking SSN and name.
  4. 4Print three copies: employee, IRS, Virgin Islands BIR.
  5. 5Mail the IRS copy with Form W‑3VI (transmittal) if filing paper.
  6. 6Send the Virgin Islands copy directly to the BIR.
  7. 7If using e‑file, upload the W‑2VI file through an approved payroll provider.

Known limitations

  1. 1IRS website does not provide a downloadable PDF for 2024 yet; use the 2023 version if no update is posted.
  2. 2Electronic filing requires compatible payroll software; not all providers support W‑2VI.
  3. 3The form does not capture other island-specific credits; separate schedules may be needed.
  4. 4Paper filing address may change; verify the current BIR address before mailing.

Field map

Compact field-by-field guide

8 fields

Personal Info

2 items

Full Name and Address

Your legal name and current mailing address.

Requiredtext
Social Security Number or TIN

Your taxpayer identification number — must match IRS records.

Requiredssn

Filing Status

1 items

Filing Status

Single, Married Filing Jointly, or Head of Household (for withholding purposes).

Requiredselect

Dependents

1 items

Dependents Information

Number of qualifying children and other dependents.

text

Adjustments

1 items

Other Income or Deductions

Additional income not from jobs or adjustments to withholding.

amount

Withholding

1 items

Extra Withholding

Additional amount you want withheld from each paycheck.

amount

Certification

1 items

Tax Classification

Your tax entity type: Individual, Corporation, Partnership, etc.

Requiredselect

Signatures

1 items

Signature

Sign and date to certify under penalty of perjury.

Requiredsignature
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Current form status
IRS

Form W‑2VI is active for tax years 2022 onward. No major revisions have been announced for the 2024 filing season.

What changed or needs a fresh check

  • Edition date: verify the form is the latest version (currently 2023 revision).
  • Fee: no filing fee for paper or e‑file submission.
  • Mailing address: IRS – Department of the Treasury, Kansas City, MO 64999; Virgin Islands – Bureau of Internal Revenue, St. Thomas.
  • Electronic filing: confirm your payroll software supports W‑2VI e‑file format.
  • Paper copy: use black ink on white 8½" × 11" paper.

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Form W2VI page 1

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Quick Facts

Employers who paid wages to employees performing services in the U.S. Virgin Islands.
Employee name, SSN, wages, tips, other compensation, federal tax withheld, and Virgin Islands income tax withheld.
File by January 31 of the year following the tax year, the same deadline as a regular W‑2.
Submit copies to the employee, the IRS (via mail or e‑file), and the Virgin Islands Bureau of Internal Revenue.
Incorrect amounts or missing island tax fields can trigger penalties, delayed refunds, and additional reporting requirements for both employer and employee.
Gather employee payroll data for the year, calculate total wages and Virgin Islands tax withheld, complete the W‑2VI boxes, copy the form for the employee, the IRS, and the Virgin Islands tax agency, then mail or e‑file by the deadline. Verify that the SSN and name match the employee’s records before sending.

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After you file

  1. 1Keep the employee’s copy in a secure file.
  2. 2Store the transmitted W‑3VI and proof of mailing for at least four years.
  3. 3Reconcile the total wages reported on W‑2VI with your year‑end payroll summary.
  4. 4Monitor any IRS or BIR notices for correction requests.
  5. 5Update payroll software settings for the next tax year.
  6. 6Document any penalties or interest if filed late.

Sources

  • SRCIRS Instructions for Form W‑2VIconfirms purpose and filing deadline.
  • SRCIRS Publication 15mentions W‑2VI for Virgin Islands wages.
  • SRCVirgin Islands Bureau of Internal Revenue websiteprovides mailing address.
  • SRCIRS e‑file provider listshows which software supports W‑2VI.
  • SRCIRS Penalty Handbookoutlines late‑filing penalties for W‑2 series.
  • SRCNot clearly stated in the provided official source

Common confusion points

W‑2VI vs. regular W‑2

Employers think the same form works for all territories

→ Verify territory before completing

Box for Virgin Islands tax withheld

Often left blank

→ Check payroll reports for island tax deductions

Transmittal form requirement

Some think W‑3VI is optional

→ W‑3VI is required for paper submissions

Electronic vs. paper address

Different mailing addresses for IRS and BIR

→ Use correct address for each copy

Deadline confusion

Some believe the BIR has a separate deadline

→ Both copies share the Jan 31 deadline

Workflow map

Related forms and next steps

5 signals

Before

Form W‑4 – employee’s withholding election

Current

W2VI

After

Form 1040NR – employee may need to file a nonresident return

Often used with

Form W‑3VI – transmittal for paper W‑2VI filings

⚠ If something goes wrong

  • Form 941 – amend quarterly payroll tax reports
  • Form 1040NR‑VI – Virgin Islands specific return

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Source transparency

Copyright & Licensing - US Government Forms

Independent guide

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Public DomainCreated by the U.S. federal government. Not subject to copyright (17 USC § 105). Freely copyable without restriction.
Public DomainCreated by the U.S. federal government. Not subject to copyright (17 USC § 105). Freely copyable without restriction.
Public DomainCreated by the U.S. federal government. Not subject to copyright (17 USC § 105). Freely copyable without restriction.
Public DomainCreated by the U.S. federal government. Not subject to copyright (17 USC § 105). Freely copyable without restriction.
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