Official form guide
Form Weekly time and wages record template: Weekly time and wages record template
This template is used for recording weekly time and wages. You use it to track how many hours staff worked and the corresponding pay earned each week. It helps document employment records clearly.
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Form Overview
Fair Work Ombudsman Form Weekly time and wages record template - Weekly time and wages record template
This template is used for recording weekly time and wages. You use it to track how many hours staff worked and the corresponding pay earned each week. It helps document employment records clearly.
Risk Radar
Scan points- 1Don't forget to include clear start and end dates for every entry!
- 2Failing to record overtime hours correctly
- 3Missing the employee's unique identifier/name
- 4Using outdated pay rates
- 5Not signing or dating the final record
Plain English
Think of this as your official weekly timesheet, but formatted for the Fair Work Ombudsman. It keeps a clear record of when people worked and what they got paid for that time. This paperwork is key evidence for workplace agreements in Australia.
Submission Date
- Filing date: You should fill this out every week as work is completed. Submitting it promptly after the end of the pay period is best practice.
- Preparation window: collect IDs, supporting records, and signatures in advance.
- Final review: verify names, dates, and required fields before submission.
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What this form is for
- Use this when tracking staff hours worked each week.
- Use this alongside pay slips generated from these records.
- Use this when you need clear documentation of earnings for an employee.
- This template is specifically for weekly recording, not monthly or daily summaries (unless specified).
Form selector
Use this form or another form?
You are tracking casual worker hours
This proves how much they were paid each week, useful for disputes with Fair Work Ombudsman.
✓ Check that the start and end dates match the pay period.
Weekly time and wages record template
You need to prove overtime worked
You must clearly note any hours worked over standard weekly hours on this form.
✓ Check that the rate of pay listed matches your award entitlements.
Weekly time and wages record template
Your employer is small business (under 20 staff)
This template is the standard document required by the Fair Work Ombudsman for all businesses.
✓ Check that you have recorded *every* employee's details on the sheet.
Weekly time and wages record template
You are recording leave taken (e.g., annual leave)
You must show how many hours were paid while the staff member was not physically working.
✓ Check that the 'Type of Pay' column clearly states 'Annual Leave', 'Sick Leave', etc.
Weekly time and wages record template
Deadline or filing window
While there is no single universal deadline listed on the template itself, submitting it promptly after the week ends is standard practice. Check your specific award requirements for exact deadlines.
Before you submit
- 1All staff members have signed or electronically acknowledged their time entries.
- 2Every week has an entry, even if zero hours were worked.
- 3Total hours match the expected roster/schedule.
- 4Wages calculated align with the relevant award rates.
- 5The form is dated correctly for the period it covers.
How to file this form
- 1Complete all required fields accurately using clear handwriting or typing.
- 2Have the employee sign and date the record (or digitally agree).
- 3File the completed template chronologically in your payroll records.
- 4Keep a digital copy accessible on your computer/cloud storage.
- 5Retain the original hard copy for physical audits.
Known limitations
- 1It is only a *template*; it does not automatically calculate final pay without manual input or software integration.
- 2The form itself doesn't dictate which Award applies; you must reference that separately.
- 3Not confirmed in official source: It may lack specific fields for leave entitlements (like annual leave accrual).
Field map
Compact field-by-field guide
Applicant
1 items
Full name (and representative, if any), postal address, email, and phone number of the person or organisation lodging the application.
Respondent
1 items
The exact legal name and ABN of the employer or other party the application is made against.
The Matter
2 items
Identify the kind of matter — for example, unfair dismissal, general protections, or an agreement application.
A clear description of what happened, relevant dates, and the outcome you are seeking.
Dates
1 items
Relevant dates such as the date of dismissal or the date the issue arose — these determine whether you are within time.
Supporting
1 items
Any documents that support your application, such as letters, contracts, or notices.
Declaration
1 items
Sign and date the form. Applications may also require a fee or an application for a fee waiver.
Almost done reviewing the fields?
Fillable formOpen in Editor->This template is the standard way to record weekly time and wages. It remains a core document for documenting employment records under the Fair Work Ombudsman.
What changed or needs a fresh check
- Check if the current version reflects updated award rates.
- Verify that fields for 'Allowances' are still present.
- Confirm how overtime hours must be logged (e.g., separate column).
- Ensure there is a space for signatures/acknowledgement.
Quick Facts
Sources
- SRCIssued by: Fair Work Ombudsman
- SRCForm Name: Weekly time and wages record template
- SRCPurpose: Recording weekly hours/pay documentation
- SRCContext: Australian employment records
Common confusion points
Confusing 'Hours Worked' vs. 'Paid Hours' (they should match unless deductions apply).
Not knowing which column to put specific allowances in (e.g., travel allowance vs. shift loading).
Forgetting to sign off on a week's record.
Assuming the template covers all superannuation contributions without noting them.
Source transparency
Copyright & Licensing — Australian Government Forms
BrieflyGo links to and explains official public form sources. We are not a government agency, and this page is for general form guidance, not legal advice.
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