Official form guide
Form Timesheet template: Timesheet template
The Timesheet template from the Fair Work Ombudsman is a printable worksheet for recording an employee’s ordinary hours, overtime, leave and break times for a specific pay period. Use it whenever you need to document work hours for payroll or compliance purposes.
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Form Overview
Fair Work Ombudsman Form Timesheet template - Timesheet template
The Timesheet template from the Fair Work Ombudsman is a printable worksheet for recording an employee’s ordinary hours, overtime, leave and break times for a specific pay period. Use it whenever you need to document work hours for payroll or compliance purposes.
Risk Radar
Scan points- 1A common mistake is forgetting to subtract unpaid break time from the daily total.
- 2Unpaid break minutes not deducted, inflating total hours
- 3Incorrect pay period dates entered
- 4Missing employee signature
- 5Overtime hours not recorded or mis‑classified
Plain English
Think of this as a simple log where you write down when you start work, take unpaid breaks, and finish each day. It helps you and your boss calculate the right pay and keep to Fair Work rules.
Submission Date
- Filing date: Complete the sheet at the end of each pay period and submit it before the scheduled pay date.
- Preparation window: collect IDs, supporting records, and signatures in advance.
- Final review: verify names, dates, and required fields before submission.
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What this form is for
- Record an employee’s ordinary weekly or fortnightly hours for a single pay period.
- Document overtime, unpaid breaks and leave taken during that period.
- Provide a paper record that can be signed by the employee for payroll compliance.
- Use when a simple manual timesheet is preferred over electronic systems.
- Keep a copy for the employer’s Fair Work record‑keeping obligations.
Form selector
Use this form or another form?
Need electronic tracking
Allows digital entry and automatic totals
✓ Verify portal access before using
Fair Work online timesheet portal
Multiple employees in one period
Handles many staff on one sheet
✓ Ensure company template matches Fair Work requirements
Detailed penalty rates required
Captures award‑specific rates
✓ Confirm agreement clauses first
Deadline or filing window
Submit the completed timesheet before the pay date for that period to ensure correct payroll processing.
Before you submit
- 1Print a clean copy of the template.
- 2Enter employee’s full name exactly as on payroll records.
- 3Enter correct pay period and pay date in DD/MM/YYYY format.
- 4Record ordinary hours and select the appropriate time‑frame option.
- 5List each overtime day with start, unpaid break, restart and finish times.
- 6Calculate total hours for each day after unpaid breaks.
- 7Add any leave entries with type and hours.
- 8Sum all daily totals for a period total.
- 9Obtain employee signature and date.
- 10File the completed sheet with payroll records.
How to file this form
- 1Download or print the Timesheet template from fairwork.gov.au.
- 2Fill in employee name, pay period and pay date.
- 3Enter ordinary hours and select week/fortnight/other.
- 4Record each workday’s start, unpaid break, restart and finish times.
- 5Calculate and write total hours for each day.
- 6Add any leave or overtime entries and totals.
- 7Have the employee sign and date the sheet.
- 8Submit to the payroll officer or keep in the employee’s file.
Known limitations
- 1Only suitable for one employee per sheet.
- 2No automatic calculation – totals must be done manually.
- 3Does not capture award‑specific penalty rates.
- 4Not an electronic submission form.
- 5Requires a physical signature for validity.
Field map
Compact field-by-field guide
Applicant
1 items
Full name (and representative, if any), postal address, email, and phone number of the person or organisation lodging the application.
Respondent
1 items
The exact legal name and ABN of the employer or other party the application is made against.
The Matter
2 items
Identify the kind of matter — for example, unfair dismissal, general protections, or an agreement application.
A clear description of what happened, relevant dates, and the outcome you are seeking.
Dates
1 items
Relevant dates such as the date of dismissal or the date the issue arose — these determine whether you are within time.
Supporting
1 items
Any documents that support your application, such as letters, contracts, or notices.
Declaration
1 items
Sign and date the form. Applications may also require a fee or an application for a fee waiver.
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Fillable formOpen in Editor->The Timesheet template is a printable worksheet issued by the Fair Work Ombudsman. No recent amendment is noted in the source.
What changed or needs a fresh check
- Verify pay period start and end dates are entered correctly.
- Confirm ordinary hours option (week/fortnight/other) matches the employee’s award.
- Check each overtime entry includes date, start, unpaid break, restart and finish times.
- Ensure totals subtract unpaid break time for each entry.
- Confirm employee signature and date are present.
- Re‑calculate totals to match manual sums.
Quick Facts
Downloads & source
Sources
- SRCEmployee’s name fieldConfirmed in official source
- SRCPay period (date/month/year) fieldsConfirmed in official source
- SRCPay date (date/month/year) fieldsConfirmed in official source
- SRCOrdinary hours entry with week/fortnight/other optionsConfirmed in official source
- SRCOvertime section with date, start, unpaid break, restart, finish, totalConfirmed in official source
- SRCLeave type and hours columnsConfirmed in official source
- SRCSignature line for employeeConfirmed in official source
- SRCDate line for signatureConfirmed in official source
- SRCGuidance to visit www.fairwork.gov.au for ratesConfirmed in official source
- SRCAny electronic submission methodNot confirmed in official source
Common confusion points
Mixing up start time of unpaid break with restart time.
Forgetting to subtract unpaid break minutes from daily total.
Leaving ordinary hours field blank or selecting the wrong time‑frame.
Using an incorrect date format for pay period or pay date.
Omitting the employee’s signature or date.
Adding leave hours to the overtime total instead of separate column.
Misreading ‘Total’ as gross hours rather than hours after breaks.
Source transparency
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