Official form guide
Form Termination of employment letter template redundancy: Termination of employment letter template redundancy
A template letter to give an employee written notice of termination because their role is redundant. Use it when you have decided the job, not the person, is no longer needed.
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Form Overview
Fair Work Ombudsman Form Termination of employment letter template redundancy - Termination of employment letter template redundancy
A template letter to give an employee written notice of termination because their role is redundant. Use it when you have decided the job, not the person, is no longer needed.
Risk Radar
Scan points- 1Common mistake: not giving the written notice on or before the termination day.
- 2Providing less notice than the NES or applicable award requires
- 3Failing to document redeployment attempts
- 4Making the role redundant for discriminatory reasons
- 5Not notifying Services Australia when 15 or more staff are affected
Plain English
This is a ready‑made letter you hand to a staff member whose position is being removed. It explains why the job is gone, what notice you must give and any redundancy pay. It also helps you show you considered other options.
Submission Date
- Filing date: Prepare and give the letter as soon as you decide the role is redundant, before the employee’s last day. If you are cutting 15 or more jobs, you must also notify Services Australia in writing before the dismissals.
- Preparation window: collect IDs, supporting records, and signatures in advance.
- Final review: verify names, dates, and required fields before submission.
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What this form is for
- When you need to give an employee written notice because their role is redundant.
- When you want to include notice period, redundancy pay, and accrued entitlements in one letter.
- When you have attempted to find the employee an alternative position and need to record that effort.
- When you need to inform the employee about potential Centrelink waiting periods.
- Not for dismissals based on performance, misconduct, or discriminatory reasons.
Form selector
Use this form or another form?
Termination for performance or misconduct
Different legal basis and wording required
✓ Verify reason for termination before using this template
Fair Work termination letter (general)
Redundancy payment claim to Services Australia
Separate financial claim process
✓ Confirm redundancy pay amount before lodging
Services Australia redundancy claim form
Small business with no award coverage
May have simplified notice requirements
✓ Check if small‑business provisions apply
Small business termination checklist (FAIR_WORK_OMBUDSMAN)
Enterprise agreement specific redundancy
May contain bespoke notice/pay terms
✓ Review the relevant agreement first
Enterprise agreement redundancy notice template
Deadline or filing window
Notice must be given in writing no later than the employee’s last day. For 15 + redundancies, written notification to Services Australia must be sent before the dismissals take effect.
Before you submit
- 1Replace every red < > placeholder with the employee‑specific information.
- 2Select only one of the four notice/pay options and delete the other three.
- 3Calculate and insert the correct redundancy pay amount.
- 4Insert the correct number of weeks for notice based on length of service.
- 5Add the employee’s final pay details (annual leave, long service leave, overtime).
- 6Sign and date the letter.
- 7Deliver the letter to the employee’s last known address (hand, post or email).
- 8Keep a signed copy for your records.
- 9Notify Services Australia of the redundancy as advised on the Fair Work website.
- 10Check that the employee has been informed about Centrelink waiting periods.
How to file this form
- 1Download the "Letter of termination of employment (redundancy)" template from fairwork.gov.au.
- 2Fill in all red‑highlighted fields with the employee’s details and the redundancy specifics.
- 3Choose the correct notice/pay option (A‑D) and delete the others.
- 4Review the completed letter for accuracy and compliance with the NES or award.
- 5Sign, date, and print the letter.
- 6Deliver the letter to the employee (hand‑delivery, post, or email).
- 7File a copy in the employer’s personnel records.
Known limitations
- 1The template provides general guidance only; it does not replace legal advice.
- 2It does not calculate exact monetary amounts – you must do those calculations yourself.
- 3It is not suitable for dismissals that are not based on redundancy.
- 4It does not address small‑business specific exemptions unless you adapt it.
- 5It does not guarantee compliance with every industrial instrument.
Field map
Compact field-by-field guide
Applicant
1 items
Full name (and representative, if any), postal address, email, and phone number of the person or organisation lodging the application.
Respondent
1 items
The exact legal name and ABN of the employer or other party the application is made against.
The Matter
2 items
Identify the kind of matter — for example, unfair dismissal, general protections, or an agreement application.
A clear description of what happened, relevant dates, and the outcome you are seeking.
Dates
1 items
Relevant dates such as the date of dismissal or the date the issue arose — these determine whether you are within time.
Supporting
1 items
Any documents that support your application, such as letters, contracts, or notices.
Declaration
1 items
Sign and date the form. Applications may also require a fee or an application for a fee waiver.
Almost done reviewing the fields?
Fillable formOpen in Editor->The template was last updated in October 2022 and remains the current Fair Work Ombudsman guidance for redundancy termination letters.
What changed or needs a fresh check
- Confirm the notice period matches the National Employment Standards or the applicable award/enterprise agreement.
- Verify the source of redundancy entitlement (NES, award, contract) is correctly named.
- Check whether the employee will work the notice period or be paid in lieu.
- Ensure the date of the employee's last day reflects the chosen option.
- Update the redeployment attempts section with actual details.
- Confirm any accrued annual leave, long service leave, and superannuation are included.
Quick Facts
Sources
- SRCForm title: "Letter of termination of employment (redundancy) template"confirmed in source.
- SRCLast updated: October 2022confirmed in source.
- SRCRed placeholders (< >) to be replacedconfirmed in source.
- SRCFour notice/pay options (A‑D) with instructions to delete unused optionsconfirmed in source.
- SRCRequirement to keep a copy for recordsconfirmed in source.
- SRCAdvice to contact Fair Work Infoline 13 13 94confirmed in source.
- SRCNote about Centrelink waiting periods after redundancyconfirmed in source.
- SRCExact wording of Option A not shown in excerptnot confirmed in official source.
Common confusion points
Leaving unused notice/pay options in the letter, causing mixed messages.
Mis‑calculating the notice period or redundancy weeks.
Omitting the redeployment attempts section or failing to delete the explanatory note.
Using the template for a discriminatory or performance‑related termination.
Not informing the employee about Centrelink waiting periods.
Failing to keep a copy of the signed letter for records.
Sending the letter to an outdated address without confirming receipt.
Assuming the template automatically calculates pay amounts.
Source transparency
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