Official form guide
Form Termination of employment letter template redundancy: Termination of employment letter template redundancy
This template is for writing a formal letter when ending an employment relationship due to redundancy. You use it when your employer needs to notify staff that their job role is being made redundant.
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Form Overview
Fair Work Ombudsman Form Termination of employment letter template redundancy - Termination of employment letter template redundancy
This template is for writing a formal letter when ending an employment relationship due to redundancy. You use it when your employer needs to notify staff that their job role is being made redundant.
Risk Radar
Scan points- 1Don't forget to clearly state 'redundancy' as the reason for termination.
- 2Failing to specify the exact date employment ends.
- 3Using generic language instead of clearly stating 'redundancy'.
- 4Not including the employee's full details (name, ID).
- 5Delaying issuance after the decision is made.
Plain English
Think of this as the official paperwork to tell someone they are losing their job because the business doesn't need them anymore. It standardises how employers communicate this important news in Australia.
Submission Date
- Filing date: Submit it immediately when a decision has been made that an employee's role is redundant. Timing is critical to meet Fair Work Ombudsman requirements.
- Preparation window: collect IDs, supporting records, and signatures in advance.
- Final review: verify names, dates, and required fields before submission.
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What this form is for
- Use this when an employer needs a standard letter format for redundancy.
- It suits situations where job roles are being made redundant, not just performance issues.
- This template is for writing the *notification* letter, not necessarily filing a claim itself.
- It applies when the employment ends because the job role no longer exists or is unnecessary.
Form selector
Use this form or another form?
Dispute over pay rate
Use this if termination is due to redundancy, but you are disputing the final payment amount.
✓ Check if your dispute relates purely to the reason for termination.
Termination of employment letter template redundancy
Termination for misconduct
Use a different template if the job loss is due to staff behaviour/misconduct rather than role elimination.
✓ Ensure the letter clearly states 'misconduct' as the cause.
Termination of employment letter template redundancy
Change in hours/conditions (not full redundancy)
If the change is minor and doesn't result in a complete end of employment, use a different template or letter format.
✓ Confirm if the job role itself is gone or just changing significantly.
Termination due to restructuring
This template covers general redundancy; this specific situation requires clarity on the restructuring context within the letter.
✓ Verify the letter clearly links the termination to the broader business restructure.
Termination of employment letter template redundancy
Deadline or filing window
The template should ideally be issued on or before the employee receives formal notification of the redundancy.
Before you submit
- 1Ensure the employer's full business name and ABN are included.
- 2Verify the employee's correct full name and employment start date are present.
- 3Confirm the exact date of termination is clearly stated.
- 4Check that the reason 'Redundancy' is explicitly named in the letter body.
- 5Make sure entitlements (like accrued leave) are mentioned or referenced.
- 6Proofread for any typos before printing or sending digitally.
How to file this form
- 1Fill out all bracketed placeholders within the template accurately.
- 2Review the completed letter against the checklist above.
- 3Print the document, or save it as a PDF file.
- 4Sign the hard copy if required by internal policy.
- 5Send the final letter to the employee via a traceable method (e.g., registered mail or email with read receipt).
- 6Keep a dated copy for your own records.
Known limitations
- 1This is a template; it is not a substitute for specific legal advice regarding the employment contract.
- 2The template does not automatically calculate final pay entitlements—those must be calculated separately.
- 3It assumes termination due to redundancy, so if the reason is different (e.g., poor performance), the letter may need modification.
- 4Not confirmed in official source: The exact required recipient for filing this *template* itself is not specified, only that it is issued by FWO.
Field map
Compact field-by-field guide
Applicant
1 items
Full name (and representative, if any), postal address, email, and phone number of the person or organisation lodging the application.
Respondent
1 items
The exact legal name and ABN of the employer or other party the application is made against.
The Matter
2 items
Identify the kind of matter — for example, unfair dismissal, general protections, or an agreement application.
A clear description of what happened, relevant dates, and the outcome you are seeking.
Dates
1 items
Relevant dates such as the date of dismissal or the date the issue arose — these determine whether you are within time.
Supporting
1 items
Any documents that support your application, such as letters, contracts, or notices.
Declaration
1 items
Sign and date the form. Applications may also require a fee or an application for a fee waiver.
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Fillable formOpen in Editor->This template is currently available for use through the Fair Work Ombudsman resources. Check the FWO website for any recent updates to the specific version.
What changed or needs a fresh check
- Check if the required legal wording for Australian notice periods is current.
- Verify that any references to Fair Work Commission portals are up-to-date.
- Confirm the template includes placeholders for modern digital signatures.
- Review if specific state/territory requirements (e.g., WorkSafe Victoria) need mention in the letter body.
Quick Facts
Sources
- SRCIssued by: Fair Work Ombudsman (FAIR_WORK_OMBUDSMAN)
- SRCForm Name: Termination of employment letter template redundancy
- SRCContext: Letter used to notify staff of job role elimination.
- SRCInferred Use Case: Employer notifying employee of termination due to business need/redundancy.
Common confusion points
Confusing 'Redundancy' with 'Layoff': Redundancy means the *role* is gone; layoff might mean the *person* is temporarily paused from work.
Thinking this template covers everything: It only covers the notification letter, not the payment breakdown itself.
Not knowing when to use it: If you are just reducing hours but keeping the role active, this template might be too strong.
Forgetting to reference legislation: Always ensure the letter implicitly or explicitly nods toward Fair Work Australia/Commonwealth employment standards.
Source transparency
Copyright & Licensing — Australian Government Forms
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