Official form guide
Statutory Declaration of Service by registered post
A statutory declaration confirming that documents were sent via registered post, typically used in legal proceedings to prove proper delivery to another party. This form creates a legal record that can be presented to the court as evidence of service.
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Form Overview
Courts Service of Ireland - Statutory Declaration of Service by registered post
A statutory declaration confirming that documents were sent via registered post, typically used in legal proceedings to prove proper delivery to another party. This form creates a legal record that can be presented to the court as evidence of service.
Risk Radar
Scan points- 1Always include the registered post tracking number as this is the key proof of delivery.
- 2Incorrect information about the documents sent
- 3Missing witness signature
- 4Failing to include the registered post tracking number
- 5Submitting the form after the deadline
Plain English
This form is a sworn statement that you've sent important documents through registered post. It creates a legal record proving the documents were delivered, which is often required when you need to show the court that another person received legal papers.
Submission Date
- Filing date: The form should be submitted promptly after sending the documents via registered post, typically within the timeframe specified by the court rules or as requested by the court in your specific case.
- Preparation window: collect IDs, supporting records, and signatures in advance.
- Final review: verify names, dates, and required fields before submission.
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What this form is for
- Use when you need to prove legal documents were sent via registered post
- Required when serving court documents where proof of service is mandatory
- Use in cases where you need to demonstrate compliance with court rules about document delivery
- Use when responding to a request for proof of service from the court
Form selector
Use this form or another form?
Serving documents personally
Required when documents must be handed directly to the recipient
✓ Check if your case requires personal service
Serving documents by email
Used when the court has approved email service
✓ Verify email service is permitted in your case
Serving documents by ordinary post
Used when registered post isn't required
✓ Check court rules for acceptable service methods
Serving documents through a process server
Used for complex or difficult-to-serve cases
✓ Confirm the process server is authorized by the court
Deadline or filing window
The form should be submitted promptly after sending the documents via registered post, typically within the timeframe specified by the court rules or as requested by the court in your specific case.
Before you submit
- 1All sections of the form are completed
- 2Registered post tracking number is included
- 3Witness signature is present and valid
- 4Form is signed and dated
- 5A copy is kept for your records
- 6Any required filing fee has been paid
- 7Form is submitted to the correct court office
How to file this form
- 1Obtain the correct form from the Courts Service of Ireland
- 2Complete all sections with accurate information about the documents sent
- 3Include the registered post tracking number
- 4Sign the form in the presence of a witness who must also sign
- 5Submit the completed form to the relevant court office
- 6Pay any required filing fee
- 7Keep a copy for your records
Known limitations
- 1This form only proves service by registered post, not other methods
- 2It doesn't prove the recipient actually read the documents
- 3The form must be completed promptly after sending the documents
- 4It may not be accepted if the registered post service wasn't properly followed
- 5Some courts may have additional specific requirements
Field map
Compact field-by-field guide
Proceedings
3 items
The names of the parties exactly as they appear on the originating document.
The court record number for the case, if one has been assigned.
The court and the office where the document is being filed.
Substance
2 items
What you are asking the court to do, or the information the form requires.
The facts relied on and any documents exhibited with the filing.
Execution
1 items
Signed, sworn or certified as the form requires, with proof of service where needed.
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What changed or needs a fresh check
- Verify the form matches the current version referenced in your court documents
- Check if any recent changes have been made to service requirements
- Ensure witness requirements haven't changed
- Confirm if electronic signatures are now accepted
- Check if the fee structure has been updated
Quick Facts
Form Details
- Revision date
- 02/09/25
Downloads & source
Sources
- SRCForm name: Statutory Declaration of Service by registered post
- SRCIssuing agency: Courts Service of Ireland
- SRCPurpose: To create a legal record of document delivery via registered post
- SRCTypical use: In legal proceedings where proof of service is required
- SRCNot confirmed in official source: Specific filing deadlines
- SRCNot confirmed in official source: Current form version number
- SRCNot confirmed in official source: Exact fee structure
- SRCNot confirmed in official source: Whether electronic signatures are accepted
Common confusion points
Confusing this form with an affidavit of service for other delivery methods
Not understanding the difference between registered post and other postal services
Forgetting to include the witness signature
Submitting the form to the wrong court office
Not keeping a copy of the completed form
Misunderstanding when this form is required versus other service methods
Failing to include the registered post tracking number
Source transparency
Copyright & Licensing — Irish Government Forms
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