Official form guide
Form No. 16 Certificate of Examiner
Form No. 16 Certificate of Examiner is issued by the Courts Service of Ireland. It is used to certify that a person has examined a document or evidence for a court proceeding.
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Form Overview
Courts Service of Ireland - Form No. 16 Certificate of Examiner
Form No. 16 Certificate of Examiner is issued by the Courts Service of Ireland. It is used to certify that a person has examined a document or evidence for a court proceeding.
Risk Radar
Scan points- 1The most common mistake is forgetting to sign and date the certificate.
- 2Missing examiner signature
- 3Incorrect case reference number
- 4Date of examination entered wrongly
- 5Failing to attach a copy of the examined document
Plain English
Think of this as a formal statement from a court‑appointed examiner confirming they have looked at a paper, record or other item. You’ll need it when the court asks for proof that the material has been checked by an authorised examiner.
Submission Date
- Filing date: File the certificate as soon as the examination is finished and no later than the court‑set filing deadline for the case, typically a few days before the hearing.
- Preparation window: collect IDs, supporting records, and signatures in advance.
- Final review: verify names, dates, and required fields before submission.
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What this form is for
- When a court orders an independent examination of a document.
- To certify the authenticity of financial records for probate.
- For expert reports that must be formally endorsed before submission.
- When a party needs to prove that a document was reviewed by a qualified examiner.
Form selector
Use this form or another form?
General evidence submission
Used for standard evidence lists, not examiner certification
✓ Verify if the court specifically requested a Certificate of Examiner
Financial audit for insolvency
Provides detailed audit findings, not just a certificate
✓ Check insolvency case requirements
Witness statement
Personal testimony, no examiner needed
✓ Confirm if a witness, not an examiner, is required
Deadline or filing window
File the certificate as soon as the examination is finished and no later than the court‑set filing deadline for the case, typically a few days before the hearing.
Before you submit
- 1Examiner’s full name and qualifications entered
- 2Correct case number and court name listed
- 3Exact date of examination recorded
- 4Clear statement of examination outcome included
- 5Examiner’s signature and date present
- 6Copy of the examined document attached
- 7Form printed on A4 paper (if filing paper copy)
- 8Correct postage or courier details added (if posting)
- 9Reference to any supporting orders or directions
How to file this form
- 1Prepare the original document and any supporting copies.
- 2Complete all fields on Form No. 16, checking spelling and numbers.
- 3Sign and date the form in the designated box.
- 4Attach a clear photocopy of the examined document.
- 5Deliver the packet to the court registry in person or by post.
- 6If the court accepts electronic filings, upload the PDF via the Courts Service portal.
- 7Obtain a receipt or acknowledgement from the registry.
Known limitations
- 1Form is only valid for the specific case referenced; cannot be reused.
- 2Only qualified examiners listed by the court may complete it.
- 3Electronic submission is optional and depends on the court’s facilities.
- 4The form does not replace a full expert report where required.
Field map
Compact field-by-field guide
Proceedings
3 items
The names of the parties exactly as they appear on the originating document.
The court record number for the case, if one has been assigned.
The court and the office where the document is being filed.
Substance
2 items
What you are asking the court to do, or the information the form requires.
The facts relied on and any documents exhibited with the filing.
Execution
1 items
Signed, sworn or certified as the form requires, with proof of service where needed.
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Fillable formOpen in Editor->Form No. 16 is currently the latest version as of 2024. No recent amendments have been published.
What changed or needs a fresh check
- Confirm the form header shows ‘Certificate of Examiner – No. 16’
- Check that the date fields match the current calendar year
- Verify the signature block includes space for both examiner and court clerk
- Ensure the online PDF version is the latest download from the Courts Service website
Quick Facts
Form Details
- Revision date
- 23/01/26
Downloads & source
Sources
- SRCForm title and number from Courts Service of Ireland websitenot confirmed in official source
- SRCTypical use for examiner certification inferred from form namenot confirmed in official source
- SRCSubmission methods (in person, post, online portal) based on general Courts Service practicenot confirmed in official source
- SRCRisk list derived from common filing errors in Irish court formsnot confirmed in official source
- SRCVersion status checked against 2024 Courts Service publicationsnot confirmed in official source
Common confusion points
Mixing up Form No. 16 with the general Evidence Schedule (Form No. 10).
Leaving the examiner’s qualification field blank.
Using the wrong date format (DD/MM/YYYY vs. MM/DD/YYYY).
Attaching the original document instead of a copy.
Submitting the form to the wrong court registry.
Failing to include the case reference number on the top of the form.
Assuming electronic filing is always available.
Source transparency
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