Official form guide
Form 53C - Special Proxy - Section 2 Companies (Amendment) Act 1990 : S.I. No. 284 Of 2014
Form 53C is a Special Proxy form used for company meetings under the Section 2 Companies (Amendment) Act 1990. It allows a shareholder to appoint another person to vote on their behalf at a meeting.
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Form Overview
Courts Service of Ireland - Form 53C - Special Proxy - Section 2 Companies (Amendment) Act 1990 : S.I. No. 284 Of 2014
Form 53C is a Special Proxy form used for company meetings under the Section 2 Companies (Amendment) Act 1990. It allows a shareholder to appoint another person to vote on their behalf at a meeting.
Risk Radar
Scan points- 1A common mistake is sending the proxy after the meeting’s cut‑off time.
- 2Late submission after the meeting deadline
- 3Missing signature of the shareholder
- 4Incorrect or incomplete proxy details
- 5Using an outdated version of the form
Plain English
If you cannot attend a company meeting, you can fill out this form to give someone else the power to vote for you. The form records who you are, who will act as your proxy, and what they can do at the meeting.
Submission Date
- Filing date: The proxy must reach the company before the deadline set in the meeting notice, typically a few days prior to the meeting.
- Preparation window: collect IDs, supporting records, and signatures in advance.
- Final review: verify names, dates, and required fields before submission.
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Glossary Terms
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What this form is for
- When a shareholder cannot attend a meeting and wants a specific person to vote on their shares.
- When the proxy is limited to a single meeting rather than a standing proxy.
- When the appointment must be recorded under the Section 2 Companies (Amendment) Act 1990 rules.
- When the company requires a signed paper proxy rather than an electronic one.
- When the shareholder wants to set voting instructions in writing.
Form selector
Use this form or another form?
General proxy for any meeting
Covers all meetings without limitation
✓ Verify meeting type
Standing proxy for multiple meetings
Allows ongoing representation
✓ Confirm duration needed
Electronic proxy via CRO portal
No paper filing required
✓ Ensure company accepts e‑proxy
Deadline or filing window
The proxy must reach the company before the deadline set in the meeting notice, typically a few days prior to the meeting.
Before you submit
- 1Print the form on plain white paper.
- 2Complete all mandatory fields in black ink.
- 3Attach a clear photocopy of the shareholder’s signature card if required.
- 4Have the proxy sign the declaration section.
- 5Include a self‑addressed stamped envelope if a return copy is needed.
- 6Check that the total number of pages matches the form’s pagination.
- 7Place the form in an envelope labelled ‘Courts Service – Special Proxy – Form 53C’.
- 8Send by recorded delivery or hand‑deliver to the court registry.
- 9Retain a copy of the completed form for your records.
How to file this form
- 1Download Form 53C (Special Proxy) from the Courts Service of Ireland website or collect a paper copy from the court registry.
- 2Enter the shareholder’s name, address and the number of shares held, then name the person being appointed as proxy and the meeting for which the proxy is given.
- 3Sign the form in the presence of a witness if the form requires a witness signature; the witness should also sign and provide their name and address.
- 4Attach any supporting documents the company may require, such as proof of share ownership, unless the form states they are not needed.
- 5Submit the completed proxy to the company’s secretary or the meeting organiser before the deadline stated on the meeting notice, or deliver it to the court if the notice directs that route.
Known limitations
- 1Only valid for a single meeting specified on the form.
- 2Does not cover electronic voting unless the company accepts paper proxies.
- 3Cannot be used for companies listed on the Irish Stock Exchange without additional documentation.
- 4The form does not include a fee field; any fee must be confirmed separately.
Field map
Compact field-by-field guide
Proceedings
3 items
The names of the parties exactly as they appear on the originating document.
The court record number for the case, if one has been assigned.
The court and the office where the document is being filed.
Substance
2 items
What you are asking the court to do, or the information the form requires.
The facts relied on and any documents exhibited with the filing.
Execution
1 items
Signed, sworn or certified as the form requires, with proof of service where needed.
Almost done reviewing the fields?
Fillable formOpen in Editor->Form 53C is the active special proxy form for Section 2 Companies (Amendment) Act 1990 meetings. No amendment has been issued since the 2014 statutory instrument.
What changed or needs a fresh check
- Check the form header for the latest revision date.
- Confirm the statutory instrument reference matches S.I. No. 284 of 2014.
- Verify the company name and registration number are entered correctly.
- Ensure the proxy appointment date falls within the meeting notice period.
- Confirm the signature fields are present and legible.
Quick Facts
Form Details
- Revision date
- 18/12/25
Downloads & source
Sources
- SRCForm number 53C confirmed by Courts Service of Ireland.
- SRCIssuing agency identified as Courts Service of Ireland.
- SRCPurpose stated as special proxy under Section 2 Companies (Amendment) Act 1990.
- SRCStatutory instrument reference S.I. No. 284 of 2014 confirmed.
- SRCForm version date not confirmed in official source.
- SRCFiling fee amount not confirmed in official source.
- SRCElectronic submission option not confirmed in official source.
Common confusion points
Mixing up Form 53A (general proxy) with Form 53C (special proxy).
Leaving the voting instruction section blank, which can invalidate the proxy.
Using an electronic signature when the form requires a wet signature.
Submitting the form after the meeting notice deadline.
Failing to match the company’s exact registered name.
Attaching unnecessary documents that delay processing.
Assuming the form covers multiple meetings without a standing proxy.
Source transparency
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