Official form guide
Form 19.3 – Notice To Governor Of Prison / Person In Charge Of Remand Institution Of Date Of Next Sitting
This form is a formal notice issued by the Courts Service of Ireland. It informs the Governor or Person in Charge of a Remand Institution about the date of the next court sitting. The purpose is to ensure relevant institutions are aware of upcoming legal dates.
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Form Overview
Courts Service of Ireland - Form 19.3 – Notice To Governor Of Prison / Person In Charge Of Remand Institution Of Date Of Next Sitting
This form is a formal notice issued by the Courts Service of Ireland. It informs the Governor or Person in Charge of a Remand Institution about the date of the next court sitting. The purpose is to ensure relevant institutions are aware of upcoming legal dates.
Risk Radar
Scan points- 1Always verify the correct name and contact details for the receiving Governor or Person in Charge.
- 2Using an incorrect reference number for the case.
- 3Failing to specify the exact date of the next sitting clearly.
- 4Submitting the form without proper court authorization or signature.
- 5Addressing the notice to the wrong facility or person in charge.
Plain English
If you are involved with someone detained in an Irish prison or remand center, this form helps communicate when their next hearing is scheduled. It keeps both the courts and the facility staff informed about necessary dates.
Submission Date
- Filing date: The notice must be circulated sufficiently ahead of time to allow the institution to prepare its records and staff.
- Preparation window: collect IDs, supporting records, and signatures in advance.
- Final review: verify names, dates, and required fields before submission.
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What this form is for
- Use this form when a court sitting date needs to be formally communicated to a prison or remand institution.
- It serves as official notice regarding upcoming legal dates.
- Do not use this form if communicating general operational updates; it is specific to court sittings.
Form selector
Use this form or another form?
Need to confirm the address of the Remand Institution
This form assumes the institution details are known and correct.
✓ Verify the current official contact details for the Governor/PIC.
Not applicable (This form targets the recipient)
Sending general correspondence about legal matters
Use this form only when a formal, dated notice is required by court procedure.
✓ Confirm if simple notification suffices or if a formal Notice is mandatory.
Standard letter or email communication
Deadline or filing window
The notice must be circulated sufficiently ahead of time to allow the institution to prepare its records and staff.
Before you submit
- 1Verify all required fields, including dates and names, are fully completed.
- 2The notice must be signed by an authorized official of the Courts Service.
- 3Include a clear reference to the specific case or matter number.
- 4Confirm that the intended recipient (Governor/PIC) is correctly identified.
- 5Keep a copy of the submitted form for your records.
How to file this form
- 1Complete all necessary sections using black ink on the official form.
- 2Review the details against the court schedule to ensure accuracy.
- 3Have the designated court staff member sign and date the notice.
- 4Send the completed form via registered post or secure electronic means as directed by the Courts Service.
Known limitations
- 1This form only notifies of dates; it does not manage case files or legal proceedings.
- 2The acceptance of this notice is subject to the procedures of the receiving institution and court rules.
- 3It does not constitute legal advice regarding attendance or representation at the sitting.
Field map
Compact field-by-field guide
Proceedings
3 items
The names of the parties exactly as they appear on the originating document.
The court record number for the case, if one has been assigned.
The court and the office where the document is being filed.
Substance
2 items
What you are asking the court to do, or the information the form requires.
The facts relied on and any documents exhibited with the filing.
Execution
1 items
Signed, sworn or certified as the form requires, with proof of service where needed.
Almost done reviewing the fields?
Fillable formOpen in Editor->This form is a formal notice used by the Courts Service to ensure relevant correctional institutions are aware of upcoming court dates. It must be completed accurately to maintain official records regarding judicial schedules.
What changed or needs a fresh check
- Verify the current year and session details are accurate.
- Check for any changes in the recipient's official title (e.g., Governor vs. Person in Charge).
- Confirm the exact date of the next sitting is correctly recorded.
- Ensure the issuing court/department name matches the current judicial structure.
Quick Facts
Form Details
- Revision date
- 18/10/25
Downloads & source
Sources
- SRCAgency: Courts Service of Ireland (COURTS)
- SRCForm Number: Form 19.3
- SRCPurpose: Notice regarding next sitting date for institutions.
- SRCNot confirmed in official source: Specific internal processing requirements or departmental signatories.
Common confusion points
Mistaking this formal Notice for a general reminder letter.
Using outdated names or titles for the receiving institution's head.
Failing to include the specific case number, making the notice useless.
Assuming that submitting the form automatically guarantees court attendance.
Source transparency
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