Form 19.3 – Notice To Governor Of Prison / Person In Charge Of Remand Institution Of Date Of Next Sitting
This form is a formal notice issued by the Courts Service of Ireland. It informs the Governor or Person in Charge of a Remand Institution about the date of the next court sitting. The purpose is to ensure relevant institutions are aware of upcoming legal dates.
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Form 19.3 – Notice To Governor Of Prison / Person In Charge Of Remand Institution Of Date Of Next Sitting
This form is a formal notice issued by the Courts Service of Ireland. It informs the Governor or Person in Charge of a Remand Institution about the date of the next court sitting. The purpose is to ensure relevant institutions are aware of upcoming legal dates.
Risk Radar
- Always verify the correct name and contact details for the receiving Governor or Person in Charge.
- Using an incorrect reference number for the case.
- Failing to specify the exact date of the next sitting clearly.
- Submitting the form without proper court authorization or signature.
- Addressing the notice to the wrong facility or person in charge.
Plain English
If you are involved with someone detained in an Irish prison or remand center, this form helps communicate when their next hearing is scheduled. It keeps both the courts and the facility staff informed about necessary dates.
Submission Date
- The notice must be circulated sufficiently ahead of time to allow the institution to prepare its records and staff.
- Preparation window: collect IDs, supporting records, and signatures in advance.
- Final review: verify names, dates, and required fields before submission.
What this form is for
- • Use this form when a court sitting date needs to be formally communicated to a prison or remand institution.
- • It serves as official notice regarding upcoming legal dates.
- • Do not use this form if communicating general operational updates; it is specific to court sittings.
Use this form or another form?
| Situation | Likely form | Why it matters | Check before you continue |
|---|---|---|---|
| Need to confirm the address of the Remand Institution | Not applicable (This form targets the recipient) | This form assumes the institution details are known and correct. | Verify the current official contact details for the Governor/PIC. |
| Sending general correspondence about legal matters | Standard letter or email communication | Use this form only when a formal, dated notice is required by court procedure. | Confirm if simple notification suffices or if a formal Notice is mandatory. |
Deadline or filing window
The notice must be circulated sufficiently ahead of time to allow the institution to prepare its records and staff.
Before you submit
- • Verify all required fields, including dates and names, are fully completed.
- • The notice must be signed by an authorized official of the Courts Service.
- • Include a clear reference to the specific case or matter number.
- • Confirm that the intended recipient (Governor/PIC) is correctly identified.
- • Keep a copy of the submitted form for your records.
How to file this form
- 1Complete all necessary sections using black ink on the official form.
- 2Review the details against the court schedule to ensure accuracy.
- 3Have the designated court staff member sign and date the notice.
- 4Send the completed form via registered post or secure electronic means as directed by the Courts Service.
Known limitations
- • This form only notifies of dates; it does not manage case files or legal proceedings.
- • The acceptance of this notice is subject to the procedures of the receiving institution and court rules.
- • It does not constitute legal advice regarding attendance or representation at the sitting.
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This form is a formal notice used by the Courts Service to ensure relevant correctional institutions are aware of upcoming court dates. It must be completed accurately to maintain official records regarding judicial schedules.
Agency: Courts Service of Ireland
What changed or needs a fresh check
- • Verify the current year and session details are accurate.
- • Check for any changes in the recipient's official title (e.g., Governor vs. Person in Charge).
- • Confirm the exact date of the next sitting is correctly recorded.
- • Ensure the issuing court/department name matches the current judicial structure.
Quick Facts
Form Details
- Agency
- Courts Service of Ireland
- Category
- Other Court Forms
- Source
- Court Forms ↗
- Revision Date
- 18/10/25
Downloads
Form 19.3 – Notice To Governor Of Prison / Person In Charge Of Remand Institution Of Date Of Next Sitting
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After you file
- • Retain proof of postage or delivery confirmation (e.g., tracking number).
- • Follow up with the relevant department if acknowledgement is not received within a specified timeframe.
- • Update internal records to reflect that official notice was issued for the date.
Source and verification log
- • Agency: Courts Service of Ireland (COURTS)
- • Form Number: Form 19.3
- • Purpose: Notice regarding next sitting date for institutions.
- • Not confirmed in official source: Specific internal processing requirements or departmental signatories.
Common confusion points
4 things to watch for
- 1
Mistaking this formal Notice for a general reminder letter.
- 2
Using outdated names or titles for the receiving institution's head.
- 3
Failing to include the specific case number, making the notice useless.
- 4
Assuming that submitting the form automatically guarantees court attendance.
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