Official form guide
Form 26.3 Receipt For Prisoner
Form 26.3 – Receipt For Prisoner is issued by the Courts Service of Ireland. It records that a prisoner has received a specific item, payment or document while in custody.
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Form Overview
Courts Service of Ireland - Form 26.3 Receipt For Prisoner
Form 26.3 – Receipt For Prisoner is issued by the Courts Service of Ireland. It records that a prisoner has received a specific item, payment or document while in custody.
Risk Radar
Scan points- 1The most common mistake is forgetting to sign the officer’s section.
- 2Leaving the prisoner’s ID number blank
- 3Vague description of the item
- 4Missing officer signature
- 5Incorrect date entered
Plain English
When someone in prison gets a letter, money, or a legal paper, the prison staff must fill out this receipt. It shows what was handed over, who gave it, and when.
Submission Date
- Filing date: The receipt should be completed and filed on the same day the item is handed over; any delay beyond 24 hours may be questioned by the court.
- Preparation window: collect IDs, supporting records, and signatures in advance.
- Final review: verify names, dates, and required fields before submission.
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What this form is for
- When a prisoner receives cash or a cheque
- When a prisoner is handed legal documents (e.g., bail order)
- When personal items are delivered by family or friends
- When the prison receives a payment for fees or fines on the prisoner’s behalf
- When a court orders a specific item to be given to the prisoner
Form selector
Use this form or another form?
Payment of fines
Tracks fines separately
✓ Verify if fine is court‑ordered
Legal representation documents
For solicitor correspondence
✓ Confirm solicitor’s authority
Release of property
For items returned on release
✓ Use after discharge
Deadline or filing window
The receipt should be completed and filed on the same day the item is handed over; any delay beyond 24 hours may be questioned by the court.
Before you submit
- 1Prisoner’s full name and ID are correct
- 2Item description is specific and legible
- 3Giver’s full name and address are entered
- 4Date of receipt is accurate
- 5Officer’s signature and staff number are present
- 6Form is dated and not torn
- 7Copy made for the prison file
- 8Correct court or central office address is used
- 9Postage or courier details recorded
How to file this form
- 1Gather prisoner’s file and item to be recorded
- 2Complete all required fields on Form 26.3
- 3Sign the form in the officer’s section
- 4Make a photocopy for the prison’s internal record
- 5Place the original in the custody log folder
- 6Send a copy to the designated court or Prison Service office
- 7Log the dispatch date in the prison’s tracking sheet
Known limitations
- 1Form only accepts paper entries; no online version yet
- 2Cannot be used for electronic payments
- 3Not suitable for items valued over €500 without additional approval
- 4Limited to items received while the person is in custody
Field map
Compact field-by-field guide
Proceedings
3 items
The names of the parties exactly as they appear on the originating document.
The court record number for the case, if one has been assigned.
The court and the office where the document is being filed.
Substance
2 items
What you are asking the court to do, or the information the form requires.
The facts relied on and any documents exhibited with the filing.
Execution
1 items
Signed, sworn or certified as the form requires, with proof of service where needed.
Almost done reviewing the fields?
Fillable formOpen in Editor->Form 26.3 is currently the approved version as of 2024. No major revisions have been announced recently.
What changed or needs a fresh check
- Check the form header for the 2024 revision date
- Confirm the Prisoner ID field layout matches the latest template
- Verify the officer signature line includes the new staff number field
- Ensure the ‘Date received’ box is still a single line entry
Quick Facts
Form Details
- Revision date
- 21/10/25
Downloads & source
Sources
- SRCForm title and number from Courts Service catalogue
- SRCPurpose inferred from form name “Receipt For Prisoner”
- SRCTypical fields (prisoner ID, item description, giver details) based on standard receipt templates used by Irish prisons
- SRCNot confirmed in official source: exact submission address for copies
- SRCNot confirmed in official source: statutory retention period length
- SRCNot confirmed in official source: electronic vs paper availability
Common confusion points
Mixing up Form 26.3 with Form 26.4 (fine payments)
Leaving the ‘Giver’s relationship to prisoner’ field blank
Using abbreviations that make the item description unclear
Forgetting to date the form when the item is received
Submitting the form to the wrong district court
Assuming an electronic copy satisfies the requirement
Source transparency
Copyright & Licensing — Irish Government Forms
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