Official form guide
Form 10.2 Statutory declaration as to service by ordinary post
This form is a Statutory Declaration regarding service by ordinary post (Form 10.2). You use it to formally declare how documents were served using standard mail within the Irish legal system.
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Form Overview
Courts Service of Ireland - Form 10.2 Statutory declaration as to service by ordinary post
This form is a Statutory Declaration regarding service by ordinary post (Form 10.2). You use it to formally declare how documents were served using standard mail within the Irish legal system.
Risk Radar
Scan points- 1The biggest mistake is forgetting to swear or sign the document correctly.
- 2Not including the specific dates of posting.
- 3Failing to sign or date the declaration properly.
- 4Incorrectly identifying the recipient who received the post.
- 5Submitting it to the wrong local Court office.
Plain English
Simply put, this paper confirms that you sent official court documents via regular letter post. It acts as your sworn statement to the courts about that delivery method. This declaration is necessary when proving service in a case.
Submission Date
- Filing date: There isn't a single universal deadline; submission timing depends on your case schedule. Submit it as soon as possible after the service date for best practice.
- Preparation window: collect IDs, supporting records, and signatures in advance.
- Final review: verify names, dates, and required fields before submission.
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What this form is for
- Use this when you need a formal statement that documents were sent using regular, non-special delivery mail in an Irish court case.
- It is used alongside other legal filings where proof of service by post is required.
- Do not use this if the service was done via registered post or personal hand-delivery; use the appropriate declaration for those methods.
- This form confirms *how* the document arrived, not necessarily that the recipient received it (though that may be stated elsewhere).
Form selector
Use this form or another form?
Service by Registered Post
Use this if you need to prove tracking details.
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Service by Hand Delivery
Use this when someone physically hands the document to the recipient.
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General Affidavit of Service
This is a broader declaration; use it if post method isn't the main focus.
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CRO Filing Declaration
Use this when serving documents related to a Company Registration Office filing.
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Deadline or filing window
There isn't a single universal deadline; submission timing depends on your case schedule. Submit it as soon as possible after the service date for best practice.
Before you submit
- 1The declaration must be signed by the person making the statement.
- 2The signature must be dated correctly.
- 3Review all sections to ensure you have specified 'ordinary post' clearly.
- 4Check that the case details (Court name, matter number) are accurate.
- 5Confirm the recipient's full name and address match official records.
- 6Ensure your own contact details are complete.
How to file this form
- 1Complete all required fields on Form 10.2 clearly and legibly.
- 2Sign and date the declaration in the designated signature block.
- 3If required by the specific court, have the form witnessed or stamped.
- 4File the original document with the relevant Irish Court office.
- 5Keep a copy for your own case file.
Known limitations
- 1This declaration only states service *by* ordinary post; it does not automatically prove receipt by the recipient.
- 2The Courts Service of Ireland may require this form to be accompanied by proof of postage (e.g., a posting receipt).
- 3If the document was sent via an Irish postal service that has specific tracking codes, you might need another declaration alongside 10.2.
- 4Not confirmed in official source: Specific court requirements regarding witnessing vary.
Field map
Compact field-by-field guide
Proceedings
3 items
The names of the parties exactly as they appear on the originating document.
The court record number for the case, if one has been assigned.
The court and the office where the document is being filed.
Substance
2 items
What you are asking the court to do, or the information the form requires.
The facts relied on and any documents exhibited with the filing.
Execution
1 items
Signed, sworn or certified as the form requires, with proof of service where needed.
Almost done reviewing the fields?
Fillable formOpen in Editor->This is the current standard declaration for proving service via ordinary post within Irish courts. Check the Courts Service of Ireland website for any recent updates to the form number or title.
What changed or needs a fresh check
- Verify the exact form number: 10.2.
- Confirm the issuing body is the Courts Service of Ireland.
- Check if the title has been updated (e.g., added 'Post' or 'Standard').
- Ensure there are no new mandatory fields added since your last review.
Quick Facts
Form Details
- Revision date
- 01/01/24
Downloads & source
Sources
- SRCIssuing Agency: Courts Service of Ireland (COURTS)
- SRCForm Number: 10.2
- SRCForm Name: Statutory declaration as to service by ordinary post
- SRCContextual Use: Proving mailing method in Irish legal proceedings
- SRCNot confirmed in official source: Specific required witnessing authority.
Common confusion points
Confusing 'ordinary post' with general mail; ordinary usually implies standard service without special tracking/guarantees.
Forgetting to sign it—an unsigned declaration is often treated as invalid.
Not matching the address on the form exactly to the address listed in the court file.
Assuming this proves *service* when it only declares *how* it was sent; sometimes a separate 'Proof of Service' document is needed.
Source transparency
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