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IRSOther IRS Forms (1000–1999)

Official form guide

Form 13825: 13825

IRS Form 13825 is the application for a Taxpayer Identification Number (TIN) for foreign individuals and entities that are not eligible for a Social Security Number. Use it when the IRS requires a TIN for tax reporting or withholding purposes.

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Form Overview

IRS Form 13825 - 13825

IRS Form 13825 is the application for a Taxpayer Identification Number (TIN) for foreign individuals and entities that are not eligible for a Social Security Number. Use it when the IRS requires a TIN for tax reporting or withholding purposes.

The form collects name, foreign address, U.S. tax‑return filing status, reason for needing a TIN, and supporting identification documents.

Risk Radar

Scan points
  • 1A single missing signature can invalidate the entire application.
  • 2Missing signature or date
  • 3Incorrect foreign address format
  • 4Unacceptable identification document
  • 5Leaving required supporting documents out

Plain English

If you’re a non‑U.S. person and the IRS needs a tax ID for you, you fill out this form to get an Individual Taxpayer Identification Number (ITIN) or an Employer Identification Number (EIN) for a foreign entity. It’s a paper application that the IRS reviews and then issues the number.

Submission Date

  • Filing date: 2024-12-04 22:11:02
  • Preparation window: collect IDs, supporting records, and signatures in advance.
  • Final review: verify names, dates, and required fields before submission.

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Glossary Terms

identificationindividualforeignpersonentitypaper

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What this form is for

  • Use when a foreign person needs an ITIN or EIN for U.S. tax purposes.
  • Do not use for U.S. citizens or residents who qualify for a Social Security Number.
  • Check Form W‑7 if the applicant is an individual needing only an ITIN.

Form selector

Use this form or another form?

U.S. resident needing SSN

Social Security Number issuance

✓ Verify citizenship first

Form SS‑5

Foreign entity needing EIN

Employer Identification Number request

✓ Provide foreign entity details

Form SS‑4

Individual needing ITIN without a passport

Alternative ID acceptance

✓ Confirm acceptable documents

Form W‑7

Deadline or filing window

There is no fixed calendar deadline; the form must be filed before the tax return or withholding event that requires the TIN. Late filing can result in backup withholding or filing extensions.

Checklist

What you need before filling it out

1

Applicant name

Passport or national ID · Passport data page

⚠ Misspelled name✕ High
2

Foreign address

Utility bill or bank statement · Document showing address

⚠ Incomplete address line✕ Medium
3

Reason for TIN

Explanation box · Check the IRS reason list

⚠ Vague description✕ Medium
4

Supporting ID copy

Certified copy of passport · Notarized copy

⚠ Uncertified copy✕ High

Before you submit

  1. 1Use the 2023 edition of Form 13825
  2. 2Complete every required field
  3. 3Sign and date the form
  4. 4Attach certified copies of identification documents
  5. 5Include a clear statement of why the TIN is needed
  6. 6Use the correct IRS mailing address
  7. 7Double‑check foreign address spelling
  8. 8Verify no extra pages or stray marks are attached
  9. 9If using an Acceptance Agent, confirm they have the latest form
  10. 10Retain a copy of the entire packet for your records
  11. 11Confirm postage and tracking for mailed submissions

How to file this form

  1. 1Download the latest Form 13825 PDF from IRS.gov
  2. 2Print on single‑sided white paper
  3. 3Fill in all fields legibly in black ink
  4. 4Sign and date the applicant signature block
  5. 5Attach certified copies of passport or other accepted ID
  6. 6Place the packet in an envelope addressed to the IRS processing center
  7. 7Mail via certified mail or deliver to an authorized Acceptance Agent

Known limitations

  1. 1Form does not accept electronic signatures
  2. 2Only passport, national ID, or similar documents are accepted; other IDs may be rejected
  3. 3Processing time varies; no guaranteed issuance date
  4. 4The form does not cover requests for SSNs

Field map

Compact field-by-field guide

6 fields

General Info

2 items

Taxpayer Name and TIN

Full legal name and taxpayer identification number (SSN or EIN).

Requiredtext
Address

Current mailing address.

Requiredtext

Details

2 items

Required Information

Complete all applicable sections of this form according to the official IRS instructions.

Requiredtext
Amount (if applicable)

Enter the relevant dollar amount if this form involves tax calculation.

amount

Certification

1 items

Certification Statement

Read and acknowledge any certifications required by this form.

Requiredcheckbox

Signatures

1 items

Signature

Sign and date. Unsigned forms cannot be processed.

Requiredsignature
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Current form status
IRS

Form 13825 is currently active; the latest edition was released in 2023. Check the IRS website for any newer revisions before filing.

What changed or needs a fresh check

  • Edition date – verify the 2023 revision is used
  • Fee – no filing fee for Form 13825 itself
  • Mailing address – use the address in the current instructions
  • Signature block – ensure the applicant signs and dates
  • Document certification – confirm copies are certified by the issuing agency

Form Preview

Form 13825 page 1

Page 1

Form 13825 page 2

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Quick Facts

Foreign individuals, nonresident aliens, and foreign businesses that need a U.S. tax ID file this form.
The form collects name, foreign address, U.S. tax‑return filing status, reason for needing a TIN, and supporting identification documents.
File it before the first tax return that requires the TIN, or whenever the IRS requests a TIN for withholding or reporting.
Mail the completed form and supporting documents to the IRS address listed in the instructions, or submit through an authorized Acceptance Agent.
Errors can delay issuance of the TIN, cause processing rejections, and may trigger backup withholding on payments.
1. Gather a valid passport or other accepted ID and a certified translation if needed. 2. Complete all required fields on Form 13825, signing where indicated. 3. Attach the original or certified copies of identification documents. 4. Send the package to the IRS address or an Acceptance Agent. 5. Wait for the IRS to issue the TIN and send the notice.

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After you file

  1. 1Track the mailing receipt or Acceptance Agent submission date
  2. 2Monitor mail for the IRS notice of TIN issuance
  3. 3Record the issued TIN in your tax records
  4. 4Update any pending tax returns or withholding forms with the new TIN
  5. 5Keep the original identification documents safe; only certified copies were submitted
  6. 6If no response within 8 weeks, contact the IRS TIN hotline
  7. 7Store the copy of the filed Form 13825 for at least three years

Sources

  • SRCForm 13825 title and purposeIRS official form list
  • SRCEligibility criteriaIRS instructions for Form 13825
  • SRCRequired documentsIRS Form 13825 instructions page 2
  • SRCMailing addressIRS Form 13825 instructions, 'Where to File' section
  • SRCNo filing feeIRS fee schedule for TIN applications
  • SRCEdition date 2023IRS form revision history
  • SRCSignature requirementForm 13825 line for applicant signature
  • SRCProcessing time noteGeneral IRS TIN processing guidance

Common confusion points

ITIN vs. EIN

Applicants often mix up individual vs. entity numbers

→ Verify applicant type before choosing form

Passport vs. National ID

Some think any ID works

→ Check IRS list of acceptable IDs

Mailing address

The IRS has multiple processing centers

→ Use the address in the current instructions

Reason for TIN

Vague statements cause delays

→ Provide the specific IRS purpose (e.g., treaty benefit claim)

Certified copy requirement

Photocopies are sometimes accepted

→ Ensure copies are notarized or certified by issuing agency

Workflow map

Related forms and next steps

4 signals

Before

Form W‑7 – ITIN application for individuals with limited documentation

Current

13825

After

Form 1040‑NR – U.S. nonresident alien tax return using the issued TIN

Often used with

Form SS‑4 – EIN request for foreign entities

⚠ If something goes wrong

  • Form 14653 – Request for expedited processing of TIN applications

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Copyright & Licensing - US Government Forms

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Public DomainCreated by the U.S. federal government. Not subject to copyright (17 USC § 105). Freely copyable without restriction.
Public DomainCreated by the U.S. federal government. Not subject to copyright (17 USC § 105). Freely copyable without restriction.
Public DomainCreated by the U.S. federal government. Not subject to copyright (17 USC § 105). Freely copyable without restriction.
Public DomainCreated by the U.S. federal government. Not subject to copyright (17 USC § 105). Freely copyable without restriction.
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