Official form guide
Form F65: Application for order about transfer of employment
Form F65 is the Fair Work Commission’s notice that an organisation has chosen a specific ballot paper for a proposed amalgamation. Use it when you are applying to amalgamate organisations under the RO Act and need to inform the Commission of the ballot choice.
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Form Overview
Fair Work Commission Form F65 - Application for order about transfer of employment
Form F65 is the Fair Work Commission’s notice that an organisation has chosen a specific ballot paper for a proposed amalgamation. Use it when you are applying to amalgamate organisations under the RO Act and need to inform the Commission of the ballot choice.
Risk Radar
Scan points- 1Most people forget to attach the signed committee approval statement.
- 2Leaving out the signed statement from an authorised officer
- 3Failing to attach the proposed ballot paper
- 4Submitting after the allowed time window
- 5Using the wrong contact preference and missing reminders
Plain English
If your union or employer group is planning to merge with another, you must tell the Fair Work Commission which ballot paper you’ll use. This form records that decision and the supporting paperwork.
Submission Date
- Filing date: File the form at the same time you lodge the s.44 amalgamation application, or within any extra time the Commission allows (Regulation 60(6)).
- Preparation window: collect IDs, supporting records, and signatures in advance.
- Final review: verify names, dates, and required fields before submission.
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What this form is for
- Use when your registered organisation is part of a proposed amalgamation under the RO Act and an alternative amalgamation is being considered.
- Use when the committee has elected to use a specific ballot paper that has been approved by the Commission.
- Use when you need to give the Commission notice of the chosen ballot paper together with the joint amalgamation application.
- Use only if the ballot for the alternative amalgamation will be run at the same time as the principal amalgamation ballot.
- Use if you must attach a signed statement from an authorised officer confirming the committee’s decision.
Form selector
Use this form or another form?
Standard amalgamation without alternative
Only the principal ballot is needed
✓ Verify whether an alternative amalgamation is being proposed before choosing F65
Form F64 (not confirmed in official source)
Application to change ballot paper after initial notice
Requires a new notice of change
✓ Confirm that the original F65 has already been lodged
Form F66 (not confirmed in official source)
Request for exemption from ballot requirement
No ballot will be held
✓ Ensure the exemption criteria under the RO Act are met
Form F67 (not confirmed in official source)
Deadline or filing window
The notice must be lodged with the amalgamation application or within any further time the Commission grants under Regulation 60(6).
Before you submit
- 1Complete all notifier details (title, name, contact).
- 2Attach the approved ballot paper to the form.
- 3Attach a statement signed by an authorised officer confirming the committee’s election.
- 4Select how the Commission should communicate with you (email or post).
- 5Provide a mobile number only if you want SMS reminders.
- 6Sign the form or type your name if signing electronically.
- 7Include the organisation’s common seal if required by the regulations.
- 8Check that no identifying marks are on the voter question section.
- 9Verify the form is saved as a PDF before emailing or printing for post.
- 10Retain a copy for your own records.
How to file this form
- 1Fill in the notifier details on Form F65.
- 2Attach the approved ballot paper and the signed statement from an authorised officer.
- 3Choose your preferred method of communication (email or post).
- 4If emailing, send the PDF to [email protected]; if posting, address it to the Fair Work Commission office in your state/territory.
- 5If delivering in person, bring the documents to the Commission’s office.
- 6Keep a dated copy of the complete submission for your records.
Known limitations
- 1Only applicable to organisations covered by the Fair Work (Registered Organisations) Act 2009.
- 2Must be used when an alternative amalgamation is proposed; not for standard amalgamations.
- 3Requires a ballot paper that has already been approved by the Commission.
- 4The form must be lodged with the joint amalgamation application or within the time allowed by the Commission.
- 5Only an authorised officer or a person with authority to sign on behalf of the organisation can sign.
Field map
Compact field-by-field guide
Applicant
1 items
Full name (and representative, if any), postal address, email, and phone number of the person or organisation lodging the application.
Respondent
1 items
The exact legal name and ABN of the employer or other party the application is made against.
The Matter
2 items
Identify the kind of matter — for example, unfair dismissal, general protections, or an agreement application.
A clear description of what happened, relevant dates, and the outcome you are seeking.
Dates
1 items
Relevant dates such as the date of dismissal or the date the issue arose — these determine whether you are within time.
Supporting
1 items
Any documents that support your application, such as letters, contracts, or notices.
Declaration
1 items
Sign and date the form. Applications may also require a fee or an application for a fee waiver.
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Fillable formOpen in Editor->Form F65 is an approved Fair Work Commission form effective from 4 October 2024.
What changed or needs a fresh check
- Confirm the form version is the one approved from 4 Oct 2024.
- Check that the attached ballot paper matches the one approved by the Commission.
- Verify a statement signed by an authorised officer is included.
- Ensure you have selected a communication preference (email or post).
- Confirm the signature field is completed – typed name if no electronic signature.
- Retain a copy of the completed form for your records.
Quick Facts
Downloads & source
Sources
- SRCForm approved with effect from 4 Oct 2024verified (p.1).
- SRCPurpose: notice of election to use a ballot paper for an alternative amalgamationverified (p.1‑p.4).
- SRCWho can use: existing organisation involved in a proposed amalgamation with an alternative schemeverified (p.1).
- SRCRequired attachments: this form, the proposed ballot paper, and a signed statement from an authorised officerverified (p.2).
- SRCSubmission methods: email to [email protected] or post/in personverified (p.2).
- SRCSignature requirements: common seal or authorised signature; electronic signature can be typed nameverified (p.7).
- SRCCommunication preference options (email or post) and optional mobile number for SMSverified (p.5).
- SRCRetention note: keep a copy for your recordsverified (p.7).
- SRCVoter question wording and instruction not to place identifying marksverified (p.8).
- SRCDetails of alternative forms (e.g., F64, F66)not confirmed in official source.
Common confusion points
Mixing up Form F65 with the standard amalgamation notice (e.g., Form F64).
Forgetting to attach the signed statement from an authorised officer.
Using an unauthorised signatory or omitting the common seal when required.
Leaving the communication preference blank, causing delays in Commission contact.
Including identifying marks on the voter question section, which is prohibited.
Submitting the form without the approved ballot paper attached.
Sending the form to the wrong email address or postal address.
Not retaining a copy for your own records.
Source transparency
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