Official form guide
Form 3D: Form 3D Disclose perceived or actual material conflict of interest
Form 3D is used to tell the ACNC Commissioner about a perceived or actual material conflict of interest involving a Responsible Person of a registered charity. Submit it when such a conflict arises.
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Form Overview
Australian Charities and Not-for-profits Commission Form 3D - Form 3D Disclose perceived or actual material conflict of interest
Form 3D is used to tell the ACNC Commissioner about a perceived or actual material conflict of interest involving a Responsible Person of a registered charity. Submit it when such a conflict arises.
Risk Radar
Scan points- 1Most people forget to sign the declaration.
- 2Leaving the declaration unsigned
- 3Using a coloured pen other than blue or black
- 4Providing insufficient detail about the conflict
- 5Sending the form to the wrong email or address
Plain English
If a board member, trustee or other key person has a conflict that could affect their decisions, you need to fill out this short paper and send it to the charity regulator. It’s a simple way to keep the charity’s records honest.
Submission Date
- Filing date: Submit the form as soon as practical after you become aware of the perceived or actual material conflict of interest.
- Preparation window: collect IDs, supporting records, and signatures in advance.
- Final review: verify names, dates, and required fields before submission.
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What this form is for
- Use when a Responsible Person has a perceived material conflict of interest that cannot be disclosed within the charity.
- Use when a Responsible Person has an actual material conflict of interest that cannot be disclosed within the charity.
- Use if the conflict involves a related‑party transaction and the charity’s internal processes cannot address it.
- Use instead of a general governance report when the conflict is material and requires ACNC Commissioner notification.
Form selector
Use this form or another form?
Sole Responsible Person conflict cannot be disclosed internally
Must be reported to ACNC Commissioner
✓ Verify no other board member can receive the disclosure
Non‑material conflict or minor conflict that can be handled internally
No ACNC form required
✓ Confirm material threshold with ACNC guidance
Internal board minutes or conflict register
Change of charity details (ABN, name)
Different purpose – not a conflict
✓ Ensure the change is not a conflict of interest
Deadline or filing window
There is no fixed calendar deadline; the form must be lodged as soon as practicable after the conflict is identified.
Before you submit
- 1Print the blank form and use a blue or black pen.
- 2Answer every question in Sections A, B and C.
- 3Provide the charity’s ABN and formal name exactly as on legal documents.
- 4Explain the conflict in detail, noting if it is ongoing.
- 5Describe how the charity will manage the conflict.
- 6Attach any additional information needed for space.
- 7Sign the declaration and include name, position, phone and optional email.
- 8Make a full copy of the completed form and attachments for your records.
- 9Email the form to [email protected] or post to the ACNC address.
- 10Check that the contact details (phone, email) are correct before sending.
How to file this form
- 1Print the form from the ACNC website.
- 2Fill in all fields by hand in blue or black ink.
- 3Attach any extra pages needed to fully answer the questions.
- 4Sign the declaration section as an authorised signatory.
- 5Make a complete copy for your records.
- 6Email the form to [email protected] (or mail to GPO Box 5108, Melbourne).
- 7Retain the copy and note the submission date.
Known limitations
- 1Only material conflicts – those a reasonable impartial observer would expect to affect decisions – are required.
- 2Only conflicts that cannot be disclosed to other people within the charity need this form.
- 3The form applies only to Responsible Persons (board members, trustees, CEOs, CFOs, etc.).
- 4Related‑party transactions are covered but must still meet the material test.
- 5False or misleading information can attract penalties.
Field map
Compact field-by-field guide
Charity
2 items
The registered charity name and its ABN.
Details of the responsible people (board or committee members).
Report
2 items
The registration detail, change, or reporting information this form covers.
The reporting period for the Annual Information Statement, if applicable.
Declaration
1 items
Declare the information is accurate and submit through the Charity Portal.
Almost done reviewing the fields?
Fillable formOpen in Editor->Form 3D is the current ACNC form for reporting perceived or actual material conflicts of interest; no recent amendment noted in the source.
What changed or needs a fresh check
- Confirm the PDF version matches the latest file on acnc.gov.au – not confirmed in official source.
- Check that the form still has Sections A, B and C as described – not confirmed in official source.
- Verify the email address [email protected] is still current – not confirmed in official source.
Quick Facts
Downloads & source
Sources
- SRCSection A asks for charity ABN and formal nameconfirmed in official source.
- SRCPurpose statement explains disclosure of perceived or actual material conflictconfirmed in official source.
- SRCInstructions require printing and filling by hand in blue or black penconfirmed in official source.
- SRCSection B includes questions 3‑6 about Responsible Person, position, conflict detail and managementconfirmed in official source.
- SRCSection C lists who can sign the declarationconfirmed in official source.
- SRCSubmission instructions: email to [email protected] or post to GPO Box 5108confirmed in official source.
- SRCPenalty warning for false information appears in Section Cconfirmed in official source.
- SRCContact details ([email protected], 13 22 62) are providedconfirmed in official source.
Common confusion points
Mistaking a non‑material conflict for a material one and filing unnecessarily.
Thinking the form can be used for any governance issue rather than only conflicts of interest.
Unclear who is allowed to sign – the form requires a Responsible Person, authorised officer or agent.
Leaving sections blank because the conflict is ongoing – the form still requires a full explanation.
Submitting without attaching extra pages when space is insufficient.
Assuming the email address is optional – the form must be sent to [email protected].
Source transparency
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