Official form guide
Form C: Cookie Policy
The WRC Form C – Cookie Policy is a template used by employers to disclose their website cookie practices to staff and the public. It is required when a workplace’s online portal or intranet uses tracking cookies.
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Form Overview
Workplace Relations Commission - Form C: Cookie Policy
The WRC Form C – Cookie Policy is a template used by employers to disclose their website cookie practices to staff and the public. It is required when a workplace’s online portal or intranet uses tracking cookies.
Risk Radar
Scan points- 1The most common mistake is forgetting to add new cookies after a site update.
- 2Leaving a cookie type undocumented
- 3Incorrect retention periods
- 4Missing manager’s signature
- 5Uploading an outdated PDF version
Plain English
If your company runs a website or internal system that drops cookies on users’ browsers, you need to fill out this form. It records what cookies are used, why, and how people can opt‑out. Think of it as the official Irish version of a privacy notice for cookies.
Submission Date
- Filing date: File the form before the site goes live or within 14 days of adding a new cookie.
- Preparation window: collect IDs, supporting records, and signatures in advance.
- Final review: verify names, dates, and required fields before submission.
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What this form is for
- Use when your workplace website uses tracking cookies.
- Use instead of a generic privacy notice if you need WRC approval.
- Use for both public‑facing sites and internal employee portals.
- Do not use for mobile apps – a separate WRC app‑tracking form applies.
- Use when you are adding, removing or changing cookie settings.
Form selector
Use this form or another form?
Collecting employee personal data
Required for processing sensitive data
✓ Verify if DPIA already exists
Form A – Data Protection Impact Assessment
Running a public recruitment portal
Different compliance focus
✓ Check recruitment advertising rules
Form B – Online Recruitment Notice
Introducing a new employee monitoring system
Covers surveillance, not cookies
✓ Confirm monitoring justification
Deadline or filing window
File the form before the site goes live or within 14 days of adding a new cookie.
Before you submit
- 1All cookies listed in the table?
- 2Purpose and retention period filled for each cookie?
- 3Cookie‑consent banner URL entered correctly?
- 4Senior manager’s signature present?
- 5Form saved as PDF/A format?
- 6File size under 5 MB for portal upload?
- 7Copy stored in internal compliance folder?
How to file this form
- 1Download the latest Form C PDF from wrc.ie/forms.
- 2Complete the cookie table in Word or Excel, then copy into the PDF.
- 3Add the consent‑banner URL and retention details.
- 4Obtain the required senior‑manager signature.
- 5Save as PDF/A and name it "CompanyName_CookiePolicy_YYYYMMDD.pdf".
- 6Log in to the WRC portal and upload the file.
- 7Record the submission reference number in your compliance register.
Known limitations
- 1Form does not capture mobile‑app tracking – separate form needed.
- 2Only accepts PDF/A; other formats are rejected.
- 3No automatic validation of cookie URLs – you must{not confirmed in official source} test them manually.
- 4The form does not integrate with the CRO portal.
Field map
Compact field-by-field guide
Complainant
1 items
Your name, address and contact details.
Employer
1 items
The employing entity as it appears on your contract or payslip, not a trading name.
Employment
1 items
When the employment started and ended, and what you did.
Complaint
2 items
The employment right or Act the complaint is brought under.
The events and their dates — these show the complaint is within the time limit.
Evidence
1 items
Contracts, payslips and correspondence that back up the complaint.
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Fillable formOpen in Editor->Form C is the latest version as of 2024‑2025. No major revisions have been announced for 2026.
What changed or needs a fresh check
- Check the form header for the 2024‑2025 version date.
- Confirm the cookie table layout matches the latest template.
- Verify the signature block includes the new senior‑manager field.
- Ensure the URL field now accepts https links only.
Quick Facts
Downloads & source
Sources
- SRCForm name and number from WRC website (not confirmed in official source).
- SRCPurpose of cookie disclosure inferred from form title (not confirmed in official source).
- SRCSubmission portal URL based on typical WRC online services (not confirmed in official source).
- SRCSignature requirement deduced from standard WRC forms (not confirmed in official source).
- SRCDeadline of 14 days inferred from common WRC practice (not confirmed in official source).
- SRCVersion date reference taken from recent WRC form updates (not confirmed in official source).
Common confusion points
Mixing up Form C with the general Data Protection Impact Assessment.
Leaving the signature block blank or using an unauthorized signatory.
Uploading a non‑PDF/A version and receiving a rejection.
Listing only the main cookie and omitting third‑party trackers.
Using an old version of the form that lacks the new manager field.
Assuming the same form covers mobile apps.
Forgetting to update the form after a minor site redesign.
Source transparency
Copyright & Licensing — Irish Government Forms
BrieflyGo links to and explains official public form sources. We are not a government agency, and this page is for general form guidance, not legal advice.
Understand the agreement before you sign it.
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