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Official form guide
Form I-9: Employment Eligibility Verification
Form I-9, Employment Eligibility Verification, is used by U.S. employers to confirm a new hire’s identity and work authorization. It must be completed for every employee hired after November 6, 1986.
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USCIS Form I-9 - Employment Eligibility Verification
Form I-9, Employment Eligibility Verification, is used by U.S. employers to confirm a new hire’s identity and work authorization. It must be completed for every employee hired after November 6, 1986.
Risk Radar
Scan points- 1A single missing signature can trigger an audit and hefty fines.
- 2Missing signature or date in Section 1
- 3Using expired or non‑acceptable documents
- 4Completing Section 2 after the three‑day window
- 5Storing the form in a location that is not accessible for inspection
Plain English
When you hire someone, you and the employee fill out a short paper that proves they can legally work in the U.S. The employee shows you documents, you record the info, and you keep the form on file. No filing with a government agency is required.
Submission Date
- Filing date: Section 1 is completed by the employee on their first day of employment; Sections 2 and 3 must be finished within three business days of hire and updated for any status changes.
- Preparation window: collect IDs, supporting records, and signatures in advance.
- Final review: verify names, dates, and required fields before submission.
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What this form is for
- Use when hiring a new
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Field map
Compact field-by-field guide
Section 1 (Employee)
5 items
Last name, first name, middle initial. Use legal name — not nickname.
MM/DD/YYYY format. Used for identity verification.
Required if employer uses E-Verify. Otherwise voluntary.
Check one: U.S. Citizen, Noncitizen National, Lawful Permanent Resident, or Alien authorized to work.
Employee must sign and date on first day of employment.
Section 2 (Employer)
6 items
List A document (proves both identity and work authorization) OR List B + List C documents.
Who issued the document (e.g., U.S. Department of State, USCIS).
Number as printed on the document.
Date document expires. Do not accept expired documents.
First day of work. Section 2 must be completed within 3 business days of start date.
Employer or authorized representative certifies documents were examined.
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Fillable formOpen in Editor->The I-9 does not have a filing deadline with USCIS; it remains in the employer’s records for three years after hire or one year after termination, whichever is later.
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