IRS

Form 940-SASP

Employment & Payroll Tax (940/941 Series)

940 (Schedule A) (sp)

IRS Form 940-SASP — 940 (Schedule A) (sp). Official IRS tax form (228.58 KB). Get AI-powered field-by-field guidance in the BrieflyGo AI Editor.

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Plain English

This is an employer tax form used to report wages paid to employees and taxes withheld from their paychecks. Employers report how much they paid, how much federal income tax, Social Security, and Medicare tax was withheld, and remit these amounts to the IRS.

Quick Facts

Who: Employers who have employees and need to report wages, tips, and payroll taxes to the IRS.
What: 940 (Schedule A) (sp) — an employer tax form used to report wages paid, tips reported, and federal income tax, Social Security, and Medicare taxes withheld.
When: Quarterly (April 30, July 31, October 31, January 31) or annually depending on the specific form.
Where: Filed electronically or by mail with the IRS.
Why: Employers are required to withhold and remit payroll taxes on behalf of their employees.
How: Enter employer information, report total wages and tips, calculate tax withholding, and submit with payment.

Common Risks & Mistakes

  • •Missing the quarterly filing deadline — penalties apply for late filing and late payment
  • •Incorrect EIN or reporting the wrong quarter — causes processing delays
  • •Social Security wage calculation errors — SS wages are capped annually; Medicare has no cap
  • •Not reconciling annual totals with year-end forms (W-2, 940)
  • •Failure to sign the return — unsigned employment tax returns are not processed

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Field-by-Field Guide

Employer Info
Employer Name and EINREQUIREDtext

Full legal name and Employer Identification Number.

Quarter
Reporting QuarterREQUIREDselect

Select the calendar quarter this return covers.

Wages
Total Wages and TipsREQUIREDamount

Sum of all wages, tips, and other compensation paid to employees during the quarter.

Withholding
Federal Income Tax WithheldREQUIREDamount

Total federal income tax withheld from employee paychecks.

SS & Medicare
Social Security and Medicare WagesREQUIREDamount

Wages subject to Social Security tax (capped) and Medicare tax (uncapped).

Deposit
Deposit ScheduleREQUIREDselect

Indicate your deposit schedule: monthly, semiweekly, or next-day rule if over $100k.

Signatures
Authorized Officer SignatureREQUIREDsignature

Must be signed by an authorized officer or agent of the employer.

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Form Stats

228.58 KB
Size
2025-11-25 09:10:04
Date

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Disclaimer: We do not provide legal advice. We translate legal language into plain English and help you prepare for a conversation with a lawyer.